Team Assistant

Job Description

TUI Business:

TUI Airline

Band:

5

Location(s):

Belgium | Zaventem | 1930 | Luchthaven Brussel 40p/1
Luton, GB, LU2 9TN
Rijswijk, NL, 2284 DH
Hannover, DE, 30159

Stockholm -Arlanda, SE, 190 45

Hours per week:

Full Time

Type of contract:

Permanent

This is a fantastic chance to become part of the team as an Assistant within the CFOO pillar. In this role, you’ll manage agendas, handle travel arrangements and expenses, as well as collaborate closely with the wider CFOO team. Additionally, you’ll provide crucial support to TUI Airline Flight Operations and TUI Airline Training. Reporting to the Business Process Manager, your responsibilities will include office management, communication, and coordination.

ABOUT THE JOB

• Reporting into the Business Process Manager and deputizing the Business Process Manager during absence.

• Proactive diary management of the CFOO governance team. Foreseeing potential clashes and dealing with them accordingly, cancelling and re-scheduling, giving apologies and dealing with internal and external requests for availability

• Organise internal and external meetings and ensuring rooms, refreshments and facilities are booked.

• Co-ordinate extensive and complex travel itinerary including the booking of flights and hotel accommodation as required

• Work closely with other PAs

• Approve expenses on behalf of the CFOO governance team.

• Administer the travel expenses of the CFOO governance team.

• For TUI Airline Flight Operations and TUI Airline Training:

  • Make high level agenda and minutes and coordinate from A-Z their meetings with their teams.

  • Provide comprehensive support using the PC packages provided with a high level off accuracy and attention to detail.

  • Prepare high level reports and detailed Power Point presentations for senior audiences ensuing that a library of documents is maintained.

• Establish and maintain accurate filing systems, contact lists and other reference information.

• Carry out responsibilities for ad hoc requests and tasks, as required.

• Role requires strong business English, both spoken and written, and may involve some international travel.

ABOUT YOU

• Bachelors degree or equivalent by experience; additional relevant certifications are a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail.
• Strong communication skills both verbal and written
• Ability to work independently and as part of a team.
• Prior experience in administrative roles preferred.
• Relevant experience as a Personal Assistant or other secretarial/administrative experience involving support at senior management level
• Advanced computer literacy, with extensive knowledge of Word, Excel, Powerpoint and Outlook.
• Ability to take initiative, prioritise and manage own workload, to ensure full and effective support
• Ability to operate calmly in a high-pressure environment.
• Enthusiastic, adaptable and capable of dealing with a variety of tasks at once.

ABOUT OUR OFFER

• Working in the leading global tourism group: We stand for intercultural cooperation and offer the opportunity to work in international projects and teams.
• Mobile working, flexible working hours and working from abroad: We believe that work is something you do, not where you go.
• Development and career opportunities: We promote the potential of our employees with a wide range of (digital) training opportunities and international career opportunities.
• Personal benefits: We offer attractive remuneration, generous travel benefits, extensive health & wellbeing offers and much more.
  

​​We love to see your uniqueness shine through and inspire the future of travel.​ If you would like to read more about what Diversity & Inclusion means to us simply visit Our DNA

If you require any further information regarding this opportunity, please email careers@tui.co.uk

We really value your interest in TUI and will be back in touch with you shortly after the application closing date.