Executive Administration

Job Description

Job Description:

We are looking for an Executive Assistant supporting the Supply Team in the Pet Nutrition based in Europe.

The candidate must have excellent communication and organisational skills, be able to make sound judgements and decisions when required, provide solutions to key issues which arise and the ability to effectively collaborate with senior leaders and peers. The role is hybrid with on site requirement in our Paddington office when the team is in and occasional needs to travel to support leadership team meetings. The role reports directly to the Global Executive Administration for Pet Nutrition Effectiveness Manager working in partnership with the other EAs.

What are we looking for?

• Extensive executive level administrative expertise in a fast- paced business environment
• Excellent organization and analytical skills
• Excellent technical skills and fluent with Work, Excel, PowerPoint, Outlook, and Concur
• Proven directly managing event strategy and execution

What will be your key responsibilities?

• Actively manage/maintain electronic calendars and arrange telephone/video conferences, meetings, and other appointments as requested while prioritizing key stakeholders and requests.
• Plan & execute complex, detailed travel itineraries including all transportation, accommodation, obtaining all necessary visas & travel documents.
• Give assistance to the functional team with meeting presentations, attending meetings and taking notes
• Plan executive and team events including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.
• Collate and organize the submission of expense reports through Concur and Mobilexpense.
• Create requisitions and purchase orders; process expense reports and travel reimbursements.
• Assist functional team with projects, offsites and meeting planning.
• Additional duties as requested

What can you expect from Mars?

• Work with over 140,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.