Executive Business Assistant

Job Description

MCAPS (Microsoft Customer and Partner Solutions) Finance team is looking for an experienced and highly motivated Business Administrator to support 2 Senior Finance Leaders, provide team support, drive key initiatives across the org and create positive employee experiences.

Candidate provides strategic calendar management based on deep knowledge of business and Leader’s needs, while upholding the highest degree of integrity and maintaining confidentiality. Leads by example by demonstrating executive presence. Creates, builds, and manages annual rhythm of business (ROB), including fiscal-year calendar and Finance Leaders meeting schedule. Flexibility around scheduling & role hours will be required. Owns expense management for the Finance Leaders & works with Executive Travel team to coordinate travel arrangements.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Provides strategic calendar management and time planning support.
• Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs.
• Strengthens their network (internally and externally) across organizations to enable their team and leader's work.
• Provides leadership and actively seeks out and participates in the Business Support community.
• Leads team experience activities. Manages, plans, and develops events. Takes responsibility for event outcomes and demonstrates executive presence.
• Leads by example and serves as a role model to Business Support colleagues by maintaining a positive attitude, demonstrating executive presence, influencing others, and encouraging self reflection during challenging situations.
• Balances multiple complex projects and timelines end to end while maintaining executional and operational excellence within the division and across business groups.
• Owns expense management including documentation, expense tracking, and policy compliance.
• Manages ROB including fiscal year calendar and executive meeting schedule.
• Works with Executive Travel to coordinate travel arrangements for manager(s) and/or group.

Qualifications

Required/Minimum Qualifications

• Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• Fluency in English language.

Additional/Preferred Qualifications

• Experience using Microsoft 365 Suite, i.e. Office, OneNote, Excel.
• Experience working with a global team across multiple timezones.
• Experience supporting budget management.
• Demonstrated experience of working across multidisciplinary teams on common deliverables.
• Experience managing international travel.

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.