Facilities Administrator

Job Description

Job Description

Are You Ready to Make an Impact at RSSL?

Join Our Mission to Transform Lives Through Science, Innovation and Collaboration

At Reading Scientific Services Ltd (RSSL), we lead the way in scientific analysis, research, consultancy, and training. We provide services to the food, pharmaceutical, and consumer goods industries, as well as our parent company, Mondelez International. RSSL is dedicated to delivering world-class scientific solutions and outstanding customer service.

Recognised for our excellence, we were awarded CRO of the Year at the 2023 OBN Awards, adding to our previous accolades Employer of the Year, Enlightened Employer and Women in Business.

If you are passionate about driving innovation and making a real impact, RSSL is the place for you!

Purpose:

The primary objective is to ensure GMP to pharma/food regulations and security compliance for all sites. To maintain facilities operational performance by delivering proactive and reactive tasks covering 4 sites in Reading and Wokingham. Requires a hands-on approach and a team player with knowledge of Facilities management and contractor management

Primary Accountabilities / Responsibilities:

• Support the Facilities Manager (FM) and PPM lead in maintaining and providing soft and hard facilities services to support the primary business functions at all RSSL sites.

• Primary objective is to ensure GMP to pharma regs and security compliance for all sites

• Prioritising and performing facilities requests, assisting stakeholders within the business. Ensure actions and tasks are kept in line with SOPs and Facility software. Ensure Quality systems are maintained in line with SOPs by proactive and reactive activities.

• Taking prompt action in emergency situations and arranging for contractors to assist and ensure issues are dealt with promptly. Be available for out of standard hours working for pre planned maintenance and emergency situations

• To assist the FM in planning and carrying out modifications to labs, refurbishments and upgrades and enhancements.

• To help identify equipment that needs to be replaced or in need of services. To pre-emptively maintain equipment to prevent breakdowns and stoppages.

• To offer front line support to the business, helping with breakdowns and emergency situations. Capable of remedial actions to ensure labs work effectively and safely.

• To issue permits to work (PTW) and to check RAMS, ensure contractors work safely to Mondelez standards. Monitor contractors to ensure work standards are acceptable.

• To seek quotes from approved suppliers and ensure value for money and any new equipment will work efficient and effectively.

• To assist on sustainability, monitoring energy usage and consumption and to make suggestions where necessary to save energy.

• Knowledge of operate a Trend Building Management System (BMS) would be advantageous. Ability to troubleshoot or diagnose faults would be useful.

• Knowledge of Heating Ventilation Air Conditioning (HVAC) diagnostics and repair would be an advantage.

• Able to perform handyman duties such as basic plumbing, erecting shelving and furniture assembly and decorating.

• Drive the Company Van when required for deliveries of goods or samples to and from RSSL sites. Collection of supplies from cash and carry and builder’s merchants.

• Ensure that contractor management complies with regulator and MDLZ policies with the issuing of Permit to Works (PTW) supported by appropriate Risk Assessment and Method Statements (RAMS). Physically check contractors whilst on site to ensure compliance to all health and Safety requirement

• To act as stores, cover and able to goods receipt / book in and out materials and deliveries where necessary. To run the store’s function
  

Knowledge, Skills, Experience and Language Requirements :

• Mechanical and Electrical Maintenance C&G in building Plant equipment

• Educated to GCSE standard, including English and Maths

• Full clean driving Licence

• Computer literate to intermediate level (MS Office, Word, Excel etc.)

• Excellent organizational skills, including time management and priority setting

• Ability to work as part of a team

• Strong communication skills; high standard of written and spoken presentation.

• Experience in a similar facilities or hands-on role

• Experience in PPM preferred

• Fluent in English

More about this role

In return for your commitment, drive and enthusiasm, we offer an attractive benefits package within a highly successful international business that offers financial rewards and resources, including:

• Opportunities to learn and develop

• Performance Related Bonus scheme

• Contributory pension (between 8% to 11% employer contribution)

• Life assurance

• 27 days holiday allowance (possibility to buy 5 extra days) + bank holidays

• Employee Assistance Programme (EAP)

• A flexible benefits programme (Gym discounts, private health insurance, restaurant discounts, etc).

Business Unit Summary

Reading Scientific Services Ltd (RSSL) is a cutting-edge contract research organisation (CRO), providing research, analysis and consultancy to the food, consumer goods and life science sectors. Whether we are creating new products, validating medicines or solving investigations, we take pride in being a leader in our field, serving clients from across 70 countries. Enriched by our parent company, Mondelēz International, our team are committed to transforming lives through science, innovation and collaboration.

Curious about us and want to learn more?

Please explore: Website YouTube LinkedIn Glassdoor

RSSL is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

#RSSL

Job Type

Regular

Administration Support

Administration Services