Business Assistant

Job Description

FARFETCH exists for the love of fashion. Our mission is to be the global platform for luxury fashion, connecting creators, curators and consumers.
We're a positive platform for good, bringing together an incredible creative community made up by our people, our partners and our customers. This community is at the heart of our business success. We welcome differences, empower individuality and celebrate diverse skills and perspectives, creating an inclusive environment for everyone. We are FARFETCH for All.

LEGAL
We are an award-winning full service in-house Legal, Ethics and Compliance function. We're based in the UK, Portugal, and China. We provide leadership and advice on strategic projects across all business units, whilst developing our role as an integrated partner within the business to make sure FARFETCH goes from strength to strength.

LONDON
Our office is located in Old Street, London's tech hub. With an open-plan space, ideal for collaborative working, and an outdoor terrace for a team lunch.

THE ROLE
The Business Administrator will support Senior Leaders with diary management, travel bookings, general administration, and project coordination. We’re looking for a true creative thinker who can bring best practices and new ideas to the role. You will have a strong background working in a diverse environment that is high-energy and service-driven.

WHAT YOU’LL DO

• Proactive management of diaries and correspondence to identify priority issues while navigating global time zones
• Manage all travel, accommodation, and preparation of itineraries
• Manage expenses, log and keep track of receipts, invoices and manage PO’s
• Deal with all meeting requests from all levels
• Proactively prepare agendas in advance of key meetings
• Drive onboarding of the Senior Leaders' new starters / direct reports
• Support the Senior Leaders with organizing events and conferences
• Provide light, ad hoc support to the wider team as business needs dictate, including scheduling large team meetings on behalf of the Senior Leaders
• Ensure general understanding and adhere to all FARFETCH Policies
• Be an active member of the Business Assistant community and cover for other assistants regularly

WHO YOU ARE

• A Junior Personal Assistant experience supporting Senior Leader stakeholders
• Confident in using Gmail, Google Docs, Google Drive, Excel & PowerPoint
• Capable of working calmly under pressure
• Have the ability to manage multiple tasks simultaneously, respond to work with urgency, understand deadlines, and have the ability to prioritize.
• Have influencing skills and are self-motivated, positive, and an enthusiastic achiever
• Have a flexible approach
• Exceptional degree of accuracy and attention to detail
• Ability to influence in a positive and enthusiastic manner
• Strong experience in internal and external stakeholder management
• Able to demonstrate confidentiality and discretion at all times
• You are committed to success and have the passion to make it happen

REWARDS & BENEFITS

• Employee Pension Scheme
• Flexible Benefits Program
• Health Insurance & Critical Illness cover
• Flexible work environment

EQUAL OPPORTUNITIES STATEMENT

• FARFETCH is committed to being an inclusive workplace where diversity in all its forms is celebrated. We make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law, physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other classification protected by applicable federal, state or local laws or ordinances. If you require special accommodation, please let us know.

The Business Administrator will support Senior Leaders with diary management, travel bookings, general administration, and project coordination. The ideal candidate will have a background in Legal and performs well in a fast-paced environment. We’re looking for a true creative thinker who can bring best practices and new ideas to the role. You will have a strong background working in a diverse environment that is high-energy and service-driven.