Office Coordinator

Job Description

Working at The Adaptavist Group
The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.
We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, Monday.com and Aha!
We make change happen. From anywhere.
Our flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.
About the team
Join our amazing Workplace Operations team and become part of a dynamic group of Workplace Managers spread across the globe! From London to Cologne, Wiesbaden to Kuala Lumpur, and Toronto—our team is the heartbeat of fun at The Adaptavist Group.
They're the organisers behind our office fundraising days, potlucks, and the hosts of key community events across our global offices. Plus, they’re the ones making sure our incredible employees have everything they need (and more!) when they choose to work from one of our office spaces.
About the role
We’re on the lookout for a confident, outgoing, and reliable Office Coordinator to join us full-time in Athens for a 12-month maternity leave cover. In this role, you’ll be the go-to person for all things office-related! You’ll tackle administrative tasks, organise office events, and ensure operations run smoothly—all while bringing your energy and enthusiasm to the workplace. You’ll also help maintain company policies, keep the team motivated, and make sure everyone has what they need to work efficiently.
The ideal candidate is someone who can take initiative, prioritise tasks, and work independently. You’ll be self-motivated, trustworthy, and driven to create an office environment that reflects our vibrant culture.

What you'll be doing

• Oversee operations across Adaptavist’s Athens office
• Ensure the smooth running of the office on a day-to-day basis
• Open and close the office on a daily basis
• Be the first point of contact for visitors to the office
• Liaise with staff, suppliers and clients
• Implement and maintain procedures/office administrative systems
• Coordinate meetings and any catering or refreshments
• Coordinate any office events and any catering or refreshments
• Keep track of office supplies and place orders when necessary
• Keep a detailed record of spending, overheads and anticipated costs for the office
• Manage agendas/appointments etc. for the team where needed

What we're looking for

• Proven experience as an office administrator, office assistant or relevant role
• Familiarity with office management procedures and basic accounting principles
• Knowledge of Google Suite and Office management software
• Self-starter, independent thinker - able to work autonomously
• Personable, helpful, professional, kind, and honest attitude
• Time management and personal organisational skills
• Comfortable working collaboratively, both face-to-face and through online tools such as Zoom, Microsoft Teams, Slack, Skype, etc.
• Strong organisational skills and interpersonal skills.

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.
Check out our WORK180 pageCheck out our Flexa page
We look forward to your application!