Finance Operations Manager

Job Description

Location: Fully Remote, UK

Contract Type: Full-time, permanent, 40 hour per week Mon-Fri, subject to a 6 month probation

Reports to: Head of People & Operations, Sarah Power

Salary: We have benchmarked a salary in the region of £45-£60k, dependant upon experience

Why join us? 👋

We are a profitable SaaS business servicing the needs of international law firms and government departments, mostly in the USA and UK. We’re on a mission to help our clients become as efficient as possible when it comes to managing huge volumes of information - so that lawyers and business leaders can stay on top of the news that matters, and as a result make faster and better decisions.

The Role 🕵️

We are looking for our next Vabler and are seeking an experienced Finance Operations Manager to join our team. The ideal candidate will be responsible for managing financial processes, ensuring accuracy and efficiency, and supporting the overall financial health of the organisation. We know that you will have meticulous attention to detail, excellent analytical skills, and the ability to work collaboratively across our various remote teams. You will play a key role in optimising operational workflows, enhancing efficiency, and managing risks within the business. .

You will report directly to the Head of People & Operations and manage our expenditure, provide guidance on finance, drive our performance metrics and manage ISO projects. This is a pivotal role in the Ops department. Key responsibilities will include, but are not limited to:

Financial Operations, Forecasting, Budgeting and Strategy

• Financial Strategy, analysis and the preparation of Financial Forecasts
• Take ownership of Budgeting Management, Cost Control Management, Cash flow Management
• Managing Internal Controls
• Preparing Financial Reports
• Monitoring Business Performance, Developing Financial Models
• Managing Payroll globally, we are a remote and global team
• Financial Reporting to Senior Management as required
• Statutory and Regulatory Reporting and Filings
• Managing Accounts Payable and Accounts Receivables and taking management of the Accounts Mailbox

Operational Controls and Efficiency

• Analyse existing financial and operational processes to identify inefficiencies and areas for improvement.
• Develop and implement streamlined workflows and automated solutions to enhance operational efficiency. Owning various ops software that is used throughout Vable.
• Coordinate with cross-functional teams to ensure seamless integration.
• Monitor and assess the performance of operational activities to ensure alignment with organisational goals.

• Leverage technology and automation tools to streamline financial and ops processes and reporting.
• Develop and maintain financial operation procedures and documentation.

• Lead and enhance internal Financial & Ops controls, procedures and processes, looking for and implementing continuous improvement.
• Management of Financial & Ops systems implementing upgrades where necessary.

ISO and Project Management

• Assume the role of project manager, overseeing the project timeline and coordination across departments to meet critical milestones to maintain our ISO27001 accreditation.
• Help to identify risks and carry out internal readiness audits to evaluate compliance with ISO27001 standards, pinpointing areas for enhancement.
• Help to maintain the ISMS, ensuring it aligns with ISO27001 requirements and is tailored to our operational context.
• Assist the Head of People & Operations to develop, review, and update information security policies, processes, procedures, standards, baselines and guidelines essential for achieving and maintaining certification.
• Facilitate the external certification process, preparing all necessary documentation and evidence for auditors.
• Regularly report to senior management and stakeholders on the certification journey and the effectiveness of the ISMS.
• Assist the Head of People & Operations to create ISO rituals within the company. Project management with managing risks, suppliers and access control company wide.

• Coordinate with internal and external stakeholders to ensure timely and successful project delivery.
• Track project progress, manage timelines, and address any issues or challenges that arise.
• Any other ad hoc projects company wide.

We would love to hear from you if you have the criteria below: 📬

• Bachelor’s Degree in Finance, Accounting, or a related field.
• Minimum of 5 years of experience in finance and accounting roles, preferably within a fast-paced environment. (Accounting firm AND Startup/Scaleup experience).
• Minimum of 2 years experience within Operations and Project Management, to include a familiarity with ISO.
• Strong understanding of financial principles, accounting standards, and financial regulations.
• Proficiency in cloud based financial software and tools. We use Xero.
• Excellent analytical and problem-solving skills with a high level of accuracy and attention to detail.
• Meticulous attention to detail.
• Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Effective communication and interpersonal skills, with the ability to work collaboratively across teams.
• The right to live and work within the UK.

Nice to have:

• Professional certifications (e.g., CPA, CMA) are a plus
• 2+ years experience with ISO accreditation and project managing a company gaining certification
• Project Management qualification

Why this role may excite you: 🎊

• We are a remote team of Vablers - currently a team of 25 and growing. Communicating and checking in is our thing
• Our CEO Matthew is based in Germany, our Head of Revenue Emily is in Atlanta (USA), our Head of People & Ops Sarah is in Northern Ireland and our Engineering Team is in the Ukraine. See we are dispersed! Most of our Vablers work throughout Europe 🌍
• Joining Sarah’s team you will have the opportunity to own all things finance and make a real impact on our processes and how we do things.
• We have a great team of Vablers and our aim is to make Vable the best place to work, by laying the foundations for a high performing team.
• We are profitable and have a proven business with an established client base of global law firms and professional organisations and have been operating for 19 years.
• We are a small team and are intentional about building relationships.
• This is a great opportunity for someone who truly loves finance, processes and order and working across the whole company.

This is a great opportunity for you if you want to:

🤸‍♂️Have a real generalist role which touches on both Finance and Operations.

🌟 Work in Tech with an established product and have autonomy in your role

💚 Become a Vabler and join a great team, Sarah being your manager, who believes in mentoring and coaching and wants Vable to be the best that it can be

🎢 Join a company looking to scale and who understands people are their greatest asset and that we need the correct processes in place to scale

🌍 Be part of a remote and globally distributed team

About you: 👀

Working within Finance and Operations is a key role in any company, therefore we know you will be an excellent communicator and listener, your attention to detail is second to none, are great at managing multiple tasks and really care about improving processes. We will also be looking for the following mindset:

• You’re passionate about changing the Finance and Ops world for the better
• You’re self-motivated, work independently and seek ways to deliver impactful work
• You identify risks, seek opportunities and build scalable solutions
• You're curious about how things work and how you can fix it
• You're a collaborator who can build relationships across multiple partners in an honest and meaningful way

• You’re structured and like organisation
• You can manage your inbox like no other and prioritise well
• You’ve an excellent work ethic, are extremely confidential and can manage workloads well
• You are able to work effectively within a decentralised team
• Things that set our Vablers apart from others is that they take ownership, are accountable, are easy to work with, and get the job done. These are non negotiable for us and our next Vabler must possess all of these behaviours and attitudes 😊
• We are looking for a pretty awesome person. A process driven Finance Ops pro, who will be invaluable to Sarah and the wider Vable team. In return you get to work for a company that cares and will help you grow in your journey at Vable 💚

To be successful in this role, your values matter just as much as skills. Does this sound like you? ✨

🟢We are Kind and Empathetic = Our behaviour and words assume the best in people

🟢We are Always A Team = We are bound together by accountability

🟢We are Curious = A bunch from various backgrounds. We ask questions, plan things out, push the boundaries, challenge the status quo and welcome creativity

🟢We Take Ownership & Deliver = We are focused on our goals and love the details

✅Why work for Vable?

• You want ownership of the Finance and Operations within Vable.
• We have a culture that we protect, we value the contributions each Vabler makes
• We encourage constant learning so you can keep up to date. A yearly budget of £250
• We encourage creativity and like new ideas. We embrace people who have different opinions, perspectives and personalities and concentrate on the Cultural Add not fit
• We provide comprehensive healthcare cover following probation
• You receive a MacBook, monitor and other required technical equipment when you join
• 33 days of paid leave a year inclusive of statutory holidays, based on where you live
• Access to an Employee Assistance Programme through Oliva
• We like our virtual socials and really do like to get to know everyone in the team
• We are well established; we have been around for 19 years

❌Why it may not be for you.

• We are a 40 hour week, Mon-Fri and have core hours, unless stated otherwise or agreed. Being a small remote team, it's how we operate
• You want a 100% Finance Manager role, this is a split role of Finance and Operations and the right person will work across both and have a large part of the role within ISO.
• We have various meetings per week and people are expected to attend and contribute
• Our roles are quite generalist and you will be expected to do areas that you perhaps don’t like or feel is not your job. No Vabler has this attitude and we get stuck in and pull our sleeves up. If this isn’t you, best not apply.
• Everyone has the opportunity to query, ask questions, have new ideas and we will give you our opinion. We operate on continuous feedback and recognition. This isn’t for everyone and if this makes you uncomfortable or it’s not your thing, probably not a good fit for either of us.
• We have set behaviours and values that every Vabler is expected to adhere to and regardless of working remotely we dress appropriately for meetings and are professional in calls.

Interview Process 💌

1. Test/Intro Call: You will carry out some tests and either meet Sarah, Head of People & Operations or carry out a one way Video interview; you don't need to prepare anything in advance.
2. Interview: If after the intro call, we’re both excited to proceed, you will be invited to a second stage interview with Matthew CEO and Sarah, Head of People & Ops
3. Final Interview: Will be with Matthew and Sarah and may include another applicable Manager. This may include a technical task and will be a chance to explore anything needing clarification.

🎥 We record all of our interviews, with your permission. It makes it easier as we are globally distributed.

Vable is an equal opportunity employer. All applicants will be considered for employment regardless of race, religion, sex, sexual orientation, gender identity, national origin or disability status.