Academy Co Ordinator

Job Description

Job Title: Academy Coordinator (18 Month FTC)

Location: Scotstoun, Onsite – 4.5 days per week on site

We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role

Salary: Up to £37,600 Dependent on skills & experience

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow, shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space, there’s no limit to where a career at BAE Systems could take you.

Job Description:

The purpose of the role is to coordinate and deliver all core administrative, operational and stakeholder activities that ensure the smooth, compliant and safe running of the Academy. This includes managing information, events, people flow and facilities while supporting a positive delegate experience and maintaining high standards of governance and safety.

Core duties:

• Manage administrative tasks including room bookings, governance compliance, materials handling, delegate experience and record keeping
• Deliver specialist Academy administrative duties on time to support essential operational requirements and priorities Professionally represent the Academy when liaising with stakeholders, ensuring needs are met accurately and promptly
• Contribute fully to the Academy team, supporting seamless transitions across people, events and training activities
• Lead SHE responsible behaviours, promoting and facilitating actions that ensure a safe and compliant Academy environment

Essential Skills:

• Considerable administrative background
• Experience of building and maintaining effective relationships with internal and external stakeholders
• Good working knowledge of relevant IT Systems/Technology e.g. SharePoint and MS Office
• Ability to utilise safe manual handling methods to configure learning space layouts

The Academy Support team:

This role offers the chance to help deliver and shape the new Naval Ships Applied Shipbuilding Academy, coordinating varied activities, engaging stakeholders, supporting learners and academic partners, attending events, guiding visitors across the site within a dynamic environment daily.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 6th April 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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