Business Support Officer – 12 Month Fixed Term Contract

Job Description

We have an exciting opportunity for a passionate individual to become a valued member of our dynamic team within the UK Support Function (UKSF).

Job Title: Business Support Officer (12 Month Fixed Term Contract)

Salary: Circa £28,000 depending on experience

Dynamic (hybrid) working: 2-3 days per week on-site due to workload classification

Security Clearance: British Citizen or a Dual UK national with British citizenship

Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

What we can offer you:

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)
• Pension: maximum total (employer and employee) contribution of up to 14%
• Overtime: opportunity for paid overtime
• Flexi Leave: Up to 15 additional days
• Flexible working: We welcome applicants who are looking for flexible working arrangements
• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…

The opportunity:

The UK Support Function pride ourselves on high levels of team spirit and provide an inclusive environment, where our teams can develop and grow within a supportive working culture.

As a Business Support Officer (BSO) you will provide administrative and operational support to the Sales and Business Development team as detailed below.

The Role - specific requirements

• Will be based in our Stevenage office, however, flexibility to travel to other sites may occasionally be required
• Provide pro-active, accurate and comprehensive administrative support to various Senior Managers within our Sales and Business Development area
• Assisting new starters within the SBD team
• Support shared email generic inboxes
• GIFTS & Hospitality support (utilisation of the tool)
• Donations & Sponsorship support
• Comms & engagement activities (WeLink communities, Intranet updates, communications flow down)
• A high level of stakeholder engagement, various coordination and managing/building relationships within SBD and across the business
• Create and maintain MS Excel spreadsheets, PowerPoint presentations and MS Word documents accurately
• Provide administrative support and facilitate external visits and events
• A professional demeanour in all situations and be able to withhold confidential information and exhibit high levels of integrity
• It is essential that you undertake the extensive duties with flexibility, initiative and enthusiasm and operate as an integral part of the team
• The role requires a high level of accountability, integrity, resilience and the ability to work within a team

Generic BSO administrative support (in brief):

• Extensive complex diary management
• Extensive complex travel arrangements, both international and domestic
• Extensive complex expenses
• Organise complex meetings, events, workshops and training days, participating when required and taking and managing actions
• Proficient in utilising MS Office applications and understanding and utilising MBDA tools and systems
• Participation in UK Support Function initiatives and personal development initiatives
• These tasks may be varied and ad-hoc in scope

What we're looking for from you:

• Experience in a similar Business /Admin Support role; managing complex diaries, organising meetings, events, travel arrangements and expenses
• Someone who can exhibit a high level of resilience, communication, organisation skills and attention to detail, which is key to success in this role
• Someone who is forward thinking, who looks to improve efficiencies in working practices and processes
• Ability to prioritise, be adaptable, multi-task and manage your own workload effectively
• Someone who is an enthusiastic team player
• Willingness to learn and extend the role above and beyond the job description
• To develop to become the knowledge point of contact within the team

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.