Flexa
15below • Brighton, United Kingdom

People Administrator (Brighton/Hybrid)

Employment type:  Full time

Remote-first – With Office Space

Core hours 10–4

Dog friendly

Job Description

We make journeys easier and more enjoyable by giving our customers and their passengers a stronger sense of control. From disruption management to hyper-personalised pre-departure communications and mobile boarding passes, we build the technology to help companies stay connected with their customers at every stage of their journey.

Established in 2000, we have since grown to become one of the travel industry’s major suppliers of passenger messaging solutions. More than 60 airlines, rail and travel management companies, including British Airways, Flight Centre, Qantas, Ryanair and JetBlue use our notifications platform. With exciting plans for the future, it’s time for us to expand our growing team and we’re hoping you are who we’re looking for.

Our culture:

Our culture is at the heart of what we do every day, and travel is part of that too, that’s why we’re proud to live by our values.

Flying high: yet still climbing
We know our stuff and are happy to share our knowledge and expertise. We pride ourselves on being at the top of our game and strive to keep learning.

People are our passport to success: they're at the heart of everything we do
We develop strong relationships built on trust and respect, and always do the right thing by each other and our customers.

Accelerating forward: embracing change, challenge and growth
Whether it's for ourselves, our colleagues or our customers, we are always looking for ways to improve and to grow. We're not afraid to challenge the status quo and drive change with enthusiasm.

All inclusive*: we're a strong, collaborative community
We share the same vision; to make 15below the best it can be. We pull together to make it a reality, look out for each other along the way and make sure everyone's voice is heard.

Enjoy the journey: bringing fun and positivity to everything we do
We're proud and passionate to be part of the 15below family, and never take ourselves too seriously. Having fun is really important to us.

*We are committed to maintaining our welcoming and open culture where differences are embraced. We know that some people are hesitant to apply for roles unless they tick every box, but if you’re excited about this role and your experience doesn’t fully align, we encourage you to apply anyway. You might be the right person for this or other roles.

The role:

As People Administrator, you’ll be supporting the people team with administrative responsibilities across the recruitment and employee lifecycles for a team of 100 global employees:

  • Processing CVs in the Applicant Tracking System (ATS), currently Workable.
  • Arranging interviews.
  • Preparing materials for recruitment fairs and representing 15below to potential candidates.
  • Administering and maintaining employee benefits records in various systems.
  • Coordinating wellbeing events.
  • Producing electronic documentation including new starter offers, contracts, references and administering right to work checks.
  • Arranging induction meetings as part of the onboarding process.
  • Ensuring the HR Information System, currently Hibob contains accurate and comprehensive employee data.
  • Producing reports from Hibob and other data sources.
  • Administering annual leave entitlements and inputting TOIL adjustments.
  • Assisting with the coordination of events, including liaising with suppliers and attendees.
  • Contributing to our Employer Value Proposition (EVP) and Environmental, Social and Corporate (ESG) activities.
  • Supporting with people team queries and escalating, when required.
  • Other people team administrative support as assigned.

Requirements

The kind of person you are:

  • 2+ years’ experience in a similar role.
  • You have high levels of integrity and empathy with a genuine desire to support colleagues.
  • Approachable and able to build and maintain excellent working relationships.
  • Excellent attention to detail, with thorough and meticulous administrative skills.
  • Experience using HRIS.
  • Able to produce faultless documentation and reports.
  • A good listener, problem solver and analytical thinker.
  • Good Microsoft skills (Word, Excel, PowerPoint and Outlook).

Skills to impress:

  • Experience with Adobe Acrobat Pro.
  • Experience using Applicant Tracking Systems.
  • A basic understanding of employment law.
  • Experience working in a software development company.

Benefits

Work is a big part of life, so it has to be motivating and enjoyable. This job is about empowering you to do the work you do best and be part of a fantastic team. We also offer many perks including:

  • 25 days annual holiday (increasing with service)
  • Flexible public holidays
  • Private Medical Insurance
  • Life assurance
  • Flexible working
  • Family friendly policies
  • 5% employer pension contribution and salary sacrifice scheme
  • Perkbox retail freebies and discounts
  • £1,600 IT budget
  • Friday ‘wind downs’ and company social events
  • Flexible benefits (tech/mobile/holiday/bike schemes and season ticket loans)
  • Work from anywhere scheme

We’re certified with Flexa, making us a ‘truly flexible employer’. Flexibility is part of our culture and if you’d like to know more about this then take a look at our Flexa profile.

We're also proud to have earned a Great Place To Work Certification! This year, 95% of employees said it’s a great place To Work – 41% higher than a typical UK company.

Wellbeing is very important to us and so we have a brilliant and holistic programme in place to support with everyone's home and work life. We’ve got lots of fantastic resources, practical guidance, and engaging sessions to help with mental, physical, and financial wellbeing. This includes regular and fun activities such as mindfulness and desk yoga as well as schemes to look after your health with eyecare vouchers and annual flu jabs.

Further information

Location: central Brighton office/hybrid working (within the UK).

Hours: 37.5 per week, flexitime

Reports to: People Advisor

Application process:

  • Recruitment for us is all about finding the right person and so we don't have closing dates for applications
  • We review applications as they are received. So please don't delay your application!
  • Interview: 60 minutes on Teams with our People Advisor
  • Interview: 90 minute in-person interview with our People Advisor and People Director

Company benefits

Open to part-time employees
Open to job sharing
Enhanced maternity leave – up to 26 weeks, full-pay
Enhanced paternity leave – up to 4 weeks, full-pay
Adoption leave – up to 26 weeks, full-pay
Shared parental leave – up to 26 weeks, full-pay
Work from anywhere scheme
25 days annual leave + bank holidays
Enhanced sick pay
Work from home allowance
Dog friendly office
Open to part time work for some roles
Health insurance
Compassionate leave
Cycle to work scheme
In office massages
Commuter loan
Life assurance
Salary sacrifice
Volunteer days
Employee assistance programme
Employee discounts
Flexible Bank Holidays - exchange Bank Holidays and use them on any other working day.
Location
97%
Employees are very happy with their working location freedom
Hours
89%
Employees are very happy with the flexibility in the hours they work
Benefits
78%
Employees are largely happy with the benefits their company offers
Work-life balance
83%
Employees feel that they can find the perfect balance of life and work
Role modelling
91%
Employees feel that flexible working is part of the culture
Autonomy
91%
Employees feel they have complete autonomy over getting their work done

Working at 15below

Company employees

100

Gender diversity (male:female:non-binary)

65:34:1

Office locations

Brighton, Sydney

Hiring Countries

Australia
United Kingdom

Awards & Achievements

Most flexible companies

Most flexible companies

Flexa100 2024
3rd – Travel & Transport

3rd – Travel & Transport

Industry awards 2023
Most flexible companies

Most flexible companies

Flexa100 2023

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