Personal Assistant

Job Description

Would you like to be part of our new adventure? Vodafone Group launched its new technological HUB in 2021, an international center of excellence dedicated to research and development of technical solutions, such as Secure Networks, 5G and 6G development, Open RAN, IoT, MPN & MEC and UCC for Vodafone Business, platforms and enterprise solutions.

This vacancy is part of VOIS Spain, legal entity part of Vodafone Group.

Come and join us to create the future together!

For the role of Personal Assistan we are looking for a highly organised and forward-thinking Personal Assistant to provide professional administrative support to the Head of Managed Services Operations and the wider team. This role requires excellent organisational skills, strong communication abilities, and the flexibility to manage multiple priorities, ensuring the smooth running of day-to-day operation. Your ability to work independently, combined with confidence and professionalism, will be essential in this role.

The responsibilities include:

• Manage HO diary, ensuring accurate scheduling and timely responses to meeting requests.
• Coordinate and manage all domestic and international travel for team members, including flights and accommodation; prepare detailed itineraries, manage travel approvals. Submitt accurate expense reports in a timely manner.
• Organise and supporte events such as All Hands meetings and other team activities.
• Act as the primary point of contact between the HO and internal/external stakeholders, facililiting effective communication.
• Budget Oversight and Administrative Management. Tracking monthly budget and maintain team administration (org chart, All Hands presentations, people plan follow up), ensuring compliance with Vodafone internal policies and procedures.

What you bring

Qualifications and certifications

• 3-5 years of proven experience as a Personal Assistant supporting senior leadership.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital collaboration tools.
• Fluent in English (written and spoken)

Core competencies and experience:

• Strong organizational, prioritization, time-management, and communication skills; attention to detail, and a flexible “can-do” attitude.
• Proactive mindset, confident in taking ownership and anticipating needs.
• Ethical integrity, good at teamwork, responsible and highly motivated.
• Detail-oriented with proven capability to coordinate effectively across multiple time zones and cultures, demonstrating cultural awareness.
• Committed to building strong relationships across teams.
• Solutions-focused and adaptable in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Benefits

• Hybrid work model
• Bonus on top of the gross salary.
• Meal voucher (Ticket Restaurant), additional to gross salary.
• Flexible working hours from Monday to Thursday, and an intensive schedule on Fridays.
• Intensive Summer Schedule during July and August.
• Up to 20 days per year of 100% remote work from other locations.
• Private Health and Life Insurance for employees.
• 25 vacation days, plus December 24th and 31st off.
• Optional Pension Plan.
• Access to an online learning platform for continuous training.

#LI-Hybrid

REF: 275096 (ID SF)

Please, apply with an English version of your CV.

Why Vodafone

At Vodafone, we are dedicated to fostering a diverse and inclusive work environment. We take pride in our commitment to providing equal opportunities to individuals of all backgrounds and abilities. We firmly believe that diversity includes a spectrum of experiences, and we welcome and support individuals with functional diversity. Our mission is to create an accessible workplace where all team members can thrive, regardless of their unique abilities or challenges. We are committed to making reasonable accommodations to ensure that everyone can fully participate and excel in our organization. We value the unique perspectives and talents that individuals with functional diversity bring to our team and consider them an integral part of our success and innovation.

We recognize and celebrate the importance of diversity and inclusivity in our workplace so that we are as diverse as the customers and communities we serve. We do not tolerate any form of discrimination especially related to but not limited to race, colour, age, veteran status, gender identification, sexual orientation, pregnancy, ethnicity, disability, religion, political affiliation, trade union membership, nationality, indigenous status, medical condition, HIV status, social origin, cultural background, social or marital status.

Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about Inclusion for All and creating a workplace where everyone can thrive, whatever their personal or professional background. So, if you’re excited about this role but your experience doesn’t align exactly with every part of the job advert, we encourage you to apply as you may be just the right candidate for this role or another role, and our recruitment team can help see how your skills fit in.