Administrative Assistant

Job Description

APM Terminals

Administrative Assistant

📍 Barcelona, Spain

At APM Terminals, a global leader in port and terminal operations, we enable global trade and drive sustainable growth. As part of the A.P. Moller–Maersk Group, we connect economies and communities worldwide.

Our success is driven by a strong commitment to LEAN methodologies, embedding continuous improvement into every aspect of our operations. Join us in Barcelona and become part of a team that values excellence, collaboration, and innovation, while contributing to safe, efficient, and high‑performing terminal operations.

We Offer

At APM Terminals, we foster a dynamic learning and training culture that empowers our employees to thrive.

Guided by LEAN principles and a strong safety culture, we continuously invest in our people—ensuring opportunities for professional growth, skill development, and long‑term career progression. You will be part of an inclusive and international environment where your contribution matters, your ideas are valued, and continuous improvement is everyone’s responsibility.

Key Responsibilities

As an Administrative Assistant (JL2), you will provide efficient and reliable administrative support to the leader and the team, contributing to smooth daily operations and effective collaboration across the organization.

Administrative & Operational Support

• Manage expense reports, invoice handling, and timely settlement of payments
• Coordinate travel arrangements, including bookings, logistics, and visa handling
• Act as the first point of contact for administrative questions and requests
• Maintain organizational charts, subscriptions, distribution lists, and SharePoint sites
• Own and manage calendars, meeting agendas, and preparation of materials

Meetings & Events

• Book venues and coordinate logistics for meetings, offsites, and conferences
• Support event management, including internal events and social initiatives
• Order gifts, flowers, and other ad‑hoc administrative items

Safety, Quality & Compliance

• Comply with policies related to Occupational Risk Prevention, Quality, Safety (ISPS/ISS), and Environment
• Actively contribute to a strong safety culture and incident‑free operations
• Support continuous improvement initiatives aligned with LEAN principles

Stakeholder Interaction

• Collaborate closely with leaders, team members, EA community, and internal departments (IT, Facilities, etc.)
• Coordinate with external suppliers when required

We’re Looking For

We are looking for a proactive and service‑oriented professional who thrives in a structured, fast‑paced environment.

Key Profile & Competencies

• Lean‑minded: You naturally look for better ways of working, focus on root‑cause problem solving, and strive for continuous improvement
• Strong organizational and planning skills, with high attention to detail
• A can‑do attitude, flexible mindset, and ability to manage multiple priorities
• High level of integrity, trust, and discretion
• Excellent interpersonal and collaboration skills

Experience & Skills

• Previous experience in an administrative / assistant role supporting leaders or teams
• Proficiency in MS Office and digital collaboration tools
• Experience with expense settlement, purchase order systems, and stakeholder management
• Comfortable working in an international and multicultural environment

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.