Personal Assistant

Job Description

Job Title: Personal Assistant

Location: Rochester; Kent

Salary: Circa £38,000 depending on experience

What you’ll be doing:

• Proactively manage complex diaries, meetings and travel arrangements across multiple time zones, adapting to constantly changing priorities
• Arrange UK and international travel (flights, rail, accommodation), ensuring compliance with company policy and cost effectiveness
• Manage Directors’ email inboxes, filtering, prioritising and taking appropriate action on correspondence
• Prepare high-quality documentation including presentations, meeting packs, agendas, action logs, correspondence and briefing materials
• Coordinate and support regular meetings, tracking actions and following up on key deliverables
• Manage and support small projects as directed, ensuring tasks are completed efficiently and on time
• Liaise confidently with internal and external stakeholders, including senior leaders, visitors and partners
• Support expenses, site visits and on-site events, and collaborate with the wider PA team to ensure smooth day-to-day operations

Your skills and experiences:

• Proven experience providing executive-level secretarial and administrative support to Directors or senior leaders
• Demonstrable experience managing business administration processes, including diary management, correspondence, meeting requests and workflow coordination
• Advanced user of Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Experience handling sensitive and confidential information with discretion
• Proven ability to prioritise and manage multiple, conflicting demands in a fast-paced environment

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

The Business Operation Team:

This is a central and varied role supporting the senior management team within an international operating group. As a Personal Assistant, you will provide high-quality administrative support to the Electronic Systems UK Directors, enabling them to focus on delivering their business objectives effectively. You will work as part of a supportive and collaborative PA team, where no two days are the same and teamwork is key.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 9th February 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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