PA and Team Adminstrator

Job Description

Join Us

At Vodafone, we’re not just shaping the future of connectivity for our customers – we’re shaping the future for everyone who joins our team. When you work with us, you’re part of a global mission to connect people, solve complex challenges, and create a sustainable and more inclusive world. If you want to grow your career whilst finding the perfect balance between work and life, Vodafone offers the opportunities to help you belong and make a real impact.

What you’ll do

• Diary and Meeting Management
Organise international meetings, maintaining awareness of cultural differences and time zones; use sound judgment to prioritise requests and negotiate meeting arrangements to ensure Vodafone’s positive external image. Coordinate weekly, monthly, and quarterly team meetings.
• Travel & Event Planning (Team offsites etc)
Manage end-to-end travel arrangements (including visas), booking flights, hotels, transfers, and related logistics.
• Meeting Preparation & Presentation Support
Chairing internal functional meeting, coordinate agendas, pre-reading materials, and assemble daily meeting packs. Prepare high-quality presentations and briefing documents for internal and external engagements, ensuring clarity and impact for senior stakeholders.
• Project Coordination & Reporting
Support special projects, able to prepare project management plans, tracking progress, preparing concise status updates, and maintaining simple reporting dashboards. Assist in governance activities and ensure timely delivery of project milestones.
• Budget Oversight & Administrative Management
Raise purchase orders through EVO, monitor budget and spend, and highlight performance monthly. Maintain team administration (DLs, org charts, phone lists) and ensure compliance with Vodafone policies.
• Interest in learning PLC Board process – Board and committee meetings, board packs, agendas, minutes, meeting coordination. You will need attention to detail and be able to handle c suite stakeholders and Board Directors.

Who you are

• Strong administrative experience with exposure to project coordination and stakeholder management.
• Outstanding organisational skills with ability to prioritise tasks effectively and manage competing demands.
• High integrity, tact, diplomacy, and a calm, professional approach when engaging with senior stakeholders.
• Demonstrates flexibility, initiative, and proactive problem-solving.
• Ability to create impactful presentations and communicate clearly across cultures.
• High proficiency in MS Office, particularly PowerPoint and Excel.
• Experience with purchasing systems, budget and expense management.
• Familiarity with basic reporting tools and ability to produce clear, concise updates.
• Project management skills (formal certification is a plus).

Not a perfect fit?

Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about empowering people and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to still apply as you may be the right candidate for this role or another opportunity.

What's in it for you

Yearly bonus: 5%
Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
Charity days: 5 days/year
Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%.
Access to: private medical, private dental, free health assessments, share save scheme
Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan

Who we are

We are a leading international Telco, serving millions of customers. At Vodafone, we believe that connectivity is a force for good. If we use it for the things that really matter, it can improve people's lives and the world around us. Through our technology we empower people, connecting everyone regardless of who they are or where they live and we protect the planet, whilst helping our customers do the same.

Belonging at Vodafone isn't a concept; it's lived, breathed, and cultivated through everything we do. You'll be part of a global and diverse community, with many different minds, abilities, backgrounds and cultures. ;We're committed to increase diversity, ensure equal representation, and make Vodafone a place everyone feels safe, valued and included.

If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, please refer to https://careers.vodafone.com/application-adjustments/ for guidance.

Together we can.