Facilities Coordinator – Fixed Term Contract (until February 2027)

Job Description

📍 Gibraltar | 37.5 hours per week

What this role looks like 🎯
We’re on the lookout for a Facilities Coordinator to join us on a maternity cover contract running until February 2027, based in our Gibraltar office.

This is one of those roles where no two days are the same. You’ll be at the heart of keeping our workspace running smoothly, making sure everything behind the scenes just works so our teams can focus on what they do best.

From managing suppliers and organising repairs to supporting events and keeping the office environment in top shape, you’ll play a big part in creating a workplace people genuinely enjoy being in.

You’ll work closely with our Facilities Manager and wider teams, taking ownership of day to day operations while also getting involved in projects that improve and evolve our workspace.

What you’ll be getting up to 🌟

• Keeping the office running day to day, making sure everything is safe, organised and operating efficiently

• Managing relationships with suppliers and contractors, from booking work through to completion

• Ordering office supplies and managing purchases

• Raising purchase orders, handling invoices and keeping on top of expenses

• Supporting meeting and diary coordination, including room set up and catering

• Organising couriers and handling deliveries

• Carrying out regular office checks and facilities inspections

• Supporting workspace improvements, refurbishments and general projects

• Working closely with H&S to ensure compliance and best practice is followed

• Helping to plan and run team events and internal activities

• Keeping documentation, reports and internal comms up to date

• Acting as a key point of contact for employees, suppliers and senior stakeholders

What we’re looking for in you 💡

• Previous experience in a facilities or workplace coordination role, or strong transferable skills from a similar fast paced, operational environment

• Someone who’s organised, proactive and happy juggling multiple things at once

• A confident communicator who can work with people across the business

• Comfortable working independently and using your initiative

• Calm under pressure with a practical, solutions-focused approach

• Strong attention to detail and a natural eye for improving how things run

• Ability to speak Spanish would be beneficial, but not essential.

A couple of things to note 👀

• This is a fixed term contract running until February 2027

• Flexibility is key, as occasional out of hours support may be needed

Why join us? 🎉
You’ll be joining a team that genuinely cares about the environment we create for our people. This isn’t just about keeping the office running, it’s about shaping a space that people enjoy being part of every day.

There’s loads of variety in this role, real ownership, and the chance to make a visible impact through the work you do day to day.

At tombola, we know that our differences make us stronger and that thinking differently is key to long-term success. We work hard to create a culture of inclusivity where everyone can celebrate our Free to be me value. We are committed to creating opportunities for everyone here at tombola, and we welcome applications from all backgrounds and encourage individuals to apply, even if you don’t meet every requirement.