Facilities Management Small Projects Lead

Job Description

Job Title: Facilities Management Small Projects Lead

Job Location: Portsmouth BroadOak, Cowes – Isle of Wight -Hybrid – Travel between 2 sites will be required ,Travel required regularly – 3-4 days per week on site. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: Circa £46,000 depending on experience

Who we are:

Join BAE Systems and you’ll be part of something bigger. As a valued member of our global colleague network, you’ll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You’ll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow – shaping a safer future, for all of us.

Role Description:

The Facilities Management Small Projects Lead is responsible for coordinating and delivering small FM projects across the Southern Region for Shared Services Facilities Management. Reporting to the FM Senior Service Delivery Manager, the role ensures that project requirements are clearly defined, solutions are fit for purpose, and delivery is consistent, safe, and aligned with organisational standards. The postholder acts as a key interface between Sectors, Suppliers, and the FM Organisation while managing contractor performance and ensuring good governance, reporting, and compliance.

Core Duties:

• Coordinate and deliver small projects across the Southern Region within Shared Services FM
• Manage day‑to‑day communications between Sectors, Suppliers, and internal FM stakeholders
• Produce regular project reporting, providing updates on performance, status, risks, and financial position
• Track project progress against agreed plans, identifying variances and implementing corrective actions where necessary
• Oversee site visits and surveys across the south coast region to scope works and confirm technical requirements
• Manage a pool of trusted contractors, monitoring performance, safety compliance, and delivery standards
• Ensure project cost performance is tracked and reported accurately against allocated budgets
• Support the application and adherence of Health & Safety and CDM processes throughout the project lifecycle.
• Coordinate risk management activities to identify, record, and mitigate project risks

Essential Skills:

• Experience coordinating small works or FM projects within a multi site environment
• Knowledge of Health & Safety legislation and CDM regulations
• Good communication skills, capable of managing relationships with sectors, suppliers, and internal stakeholders
• Experience in budget tracking, financial reporting, and general commercial awareness
• Competent in producing clear, concise reporting and project documentation
• Full UK driving licence and willingness to travel across the southern region

The Shared Services Facilities Management team:

The Facilities Management Small Projects Lead is responsible for coordinating and delivering small FM projects across the Southern Region for Shared Services Facilities Management. Reporting to the FM Senior Service Delivery Manager, the role ensures that project requirements are clearly defined, solutions are fit for purpose, and delivery is consistent, safe, and aligned with organisational standards. The postholder acts as a key interface between Sectors, Suppliers, and the FM Organisation while managing contractor performance and ensuring good governance, reporting, and compliance.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work – this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family – support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 24th April 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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