HR Advisor - Immigration

Job Description

Mott MacDonald

Position location: Glasgow, United Kingdom / Croydon, United Kingdom
Recruiter contact: Martin Keown

We’re a global engineering, management, and development consultancy.
Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities.

A fundamental part of this is respecting each person’s differences and striving to meet their needs.

We are proud to be a one of Glassdoor’s top employers to work for in the UK, as well as being recognised as a Top Inclusive Company in the UK.

Our values: Progress, Respect, Integrity, Drive, Excellence.

About the role:
We have an exciting opportunity for someone to join our established UK immigration team on a fixed term basis, to support the completion of Skilled Worker visa applications and sponsor licence compliance. This role is centred around immigration only and is not intended to be an HR role, however, previous experience of working within an HR team may be beneficial. The successful candidate will be based in either our Croydon or Glasgow offices.

Key responsibilities of the role include:

• Managing the Skilled Worker visa application process (approx. 80% of the role):
• Liaising with candidates, the business and our external immigration lawyers to collate documentation and process skilled worker visa applications.
• Advising the business on queries on visa costs, timeframes and sponsorship obligations
• Holding initiation calls with all skilled worker applicants to explain the process, timeframes and legal obligations.
• ssuing repayment agreements to all Skilled Workers and ensuring signed copies are retained on file.
• Being the escalation point for right to work queries, where necessary and supporting the wider immigration team
• Being point of contact for UK immigration queries from employees/candidates.
• Managing repayment of costs in the event a skilled worker leaves/switches visa route
• Complete references to support immigration applications, including (but not limited to) Indefinite Leave to Remain, visitor visas, BRP applications, Schengen visas.

Managing sponsorship compliance, including:

• Work eligibility data entry into our HR management system (SuccessFactors) and ongoing data management
• Monitoring work eligibility expiry and carrying out follow up Right to Work checks as necessary.
• Document management in line with record keeping responsibilities, including liaising with candidates/employees to collect the necessary records.
• Monitoring changes to migrant work circumstances and submitting notifications via the Home Office SMS system as appropriate
• Monitoring unpaid leave bookings for our sponsored workers
• Regular auditing of employee files and right to work checks
• Monitoring short-term travel into the UK and ensure appropriate RTW has been obtained
• Regular communication with sponsored workers and employees in other immigration categories, to ensure contact details are up to date and to remind them of their obligations

Support EUNA Immigration Lead, with:

• Continuously reviewing processes and looking for ways to work more efficiently
• Implementation of new processes
• Creating and updating guidance documents and resources
• Training the wider people community, the business and RTW checkers
• Supporting HRBPs and the business with managing any cases where it may be identified that an individual does not have the right to work in the UK

Essential

• Experience in managing the work permit application process
• Knowledge of UK immigration legislation, particularly in the areas of Skilled Worker visas, right to work checks and sponsorship obligations.
• Willingness to drive continuous improvement
• Strong administrative skills and take pride in delivering tasks to a high standard
• Proactive in addressing challenging/complex situations
• Proficient knowledge and experience of using Word, Excel, PowerPoint and SharePoint and the ability to learn new information and IT systems quickly and proficiently
• Excellent organisation and time management skills with the ability to work in a fast-paced environment, manage your own workload and identify ways to improve efficiency
• Excellent attention to detail with the ability to complete tasks accurately when delivering to tight deadlines
• Excellent written and verbal communication skills
• Strong initiative, and capable of making independent judgements where appropriate

Preferable

• Experience of working within an HR environment with a basic understanding of employment law
• Flexibility and willingness to manage unexpected or complex circumstances
• Knowledge of the General Data Protection Regulations (preferable)
• Good presentation skills
• Ability to complete repetitive tasks in an organised and methodical way

Equality, diversity, and inclusion

We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they can contribute.

Accessibility

We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.

Agile working

Happy to talk Flexible Working and how we can support your responsibilities beyond the workplace.

We offer some fantastic benefits including:

Health and wellbeing

• Private medical insurance for all UK colleagues.
• Health cash plan to support you with every day health costs and treatments.
• Access to Peppy, providing free support from menopause experts for all UK colleagues.
• A variety of wellbeing support is available through our comprehensive wellbeing program, including access for you and your family.
• Ability to flex your salary to opt into a wide range of health benefits, many of which can be extended to your family too.

Financial wellbeing

• We match employee pension contributions between 4.5% and 7%.
• Life assurance equal up to 4 x your basic salary, with an option to increase the level of cover to 6 x your salary.
• Our income protection scheme provides a financial benefit, as well as absence and return to work support due to long-term illness or injury.
• Flexible benefits, including increased life assurance cover, critical illness insurance, payroll saving and will writing.
• As an independently owned business we share the financial success of the business with all our colleagues in various ways including annual bonus schemes.

Lifestyle

• A minimum of 33-35 days holiday each year, inclusive of public holidays and dependent on level, with the ability to buy or sell leave through our flexible benefits programme.
• Holiday entitlement increased to a minimum of 35 days after 5 years’ service.
• Variety of employee saving schemes and discounts from high-street retailers.

Enhanced family and carers leave

• Enhanced family leave policies, including 26 weeks paid maternity and adoption leave, and two weeks paid paternity/partner leave.
• Our shared parental leave matches maternity leave meaning we pay up to 24 weeks at full pay.
• Up to five additional days leave are provided for those with significant caring responsibilities, two of which are paid.

Learning and development

• Primary annual professional institution subscription.
• A broad range of opportunities to enhance both technical and soft skills through mentoring, formal training, and self-development options.

Networks, communities, and social outcomes

• Join a wide range of groups including our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability, and parents/carers communities.
• Make a difference within our communities through our social outcomes.

Apply now, or for more information about our application process, click here.