Mind Foundry • Remote, UK

Project Coordinator - Insurance

Remote-first – with Co-working space

Core hours 10–3

Dog friendly

Job Description

Mind Foundry is an Oxford University company, founded by world-leading academics. Our mission is to create a future where humans and AI work together to solve the world's most important problems

We believe that AI is one of the most important technological advancements in human history, and in order to create a better future, it must be created responsibly and in a way that aligns with human values. We do this by creating AI responsibly from trusted scientific principles. We develop algorithms that are humble, honest, and aware of their limitations.

Our work focuses on creating a future where humans and AI work together to radically transform our world for good. Our technology has been used to solve problems when no other solution was available. The Mind Foundry Platform powers comprehensive offerings for the most complex problems in Insurance, Infrastructure, Defence & Security, and others.


As Project Coordinator you will play a key role in supporting our project management processes in Insurance, facilitating the smooth execution of projects, and ensuring that all aspects of our projects are delivered on time, within scope, and budget.


  • Coordinate internal resources and third parties/vendors for the flawless execution of projects.
  • Assist in the definition of project scope and objectives, involving all relevant stakeholders.
  • Maintain detailed project plans to monitor and track progress.
  • Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques.
  • Maintain accurate project records within a project management system
  • Measure project performance using appropriate tools and techniques.
  • Report and escalate to management as needed.
  • Manage the relationship with the client and all stakeholders.
  • Perform risk management to minimise project risks.
  • Establish and maintain relationships with third parties/vendors.
  • Create and maintain comprehensive project documentation.
  • Travel to project sites or client locations as needed to support project activities.
  • Provide regular updates to internal and external stakeholders throughout the project lifecycle on key achievements, progress and challenges.


  • Excellent client-facing and internal communication skills.
  • Written and verbal communication skills in UK English.
  • Solid organisational skills, including attention to detail and multitasking abilities.
  • Strong working knowledge of Microsoft Office.
  • Strong interest in AI technologies and a willingness to learn about their applications in insurance.
  • Highly organised and able to work independently.
  • Strong decision-making skills.
  • Proactive in addressing issues and challenges.
  • Willingness to travel as needed to support project activities.
  • Committed to upholding the highest levels of integrity and professionalism, especially in handling sensitive information.


  • A keen understanding of the insurance sector
  • Experience with project management software tools.

We understand that no single person can do it all, and we don't expect everyone to be an expert in everything listed above.

Company benefits

Open to part-time employees
Open to compressed hours
Enhanced maternity leave – 3 Months full pay + 3 Months 50%
Enhanced paternity leave – 1 Month full pay + 1 month 50%
Adoption leave – Up to 3 months full pay + 3 months 50%
Shared parental leave – Up to 3 months full pay + 3 months 50%
25 days annual leave + bank holidays
Enhanced sick pay – Short term 10 days, long term up to 3 months full pay, 3 months 50% pay
Work from home allowance
Teambuilding days
Dog friendly office
Enhanced sick days
Health insurance
Dental coverage
Compassionate leave
Mental health platform access
Optional unpaid leave
Company shutdown periods
Workplace nursery salary sacrifice scheme
Cycle to work scheme
Fully stocked snack cupboard
Pension match/increase
Salary sacrifice
Life assurance
Employees are very happy with their working location freedom
Employees are very happy with the flexibility in the hours they work
Employees are largely happy with the benefits their company offers
Work-life balance
Employees feel that they can switch off quite easily from work
Role modelling
Employees feel that flexible working is part of the culture
Employees feel they have complete autonomy over getting their work done

Working at Mind Foundry

Company employees


Gender diversity (male:female)


Office locations


Funding levels


Hiring Countries

United Kingdom

Awards & Achievements

Most flexible companies

Most flexible companies

Flexa100 2024
DeepTech, Data & AI

DeepTech, Data & AI

Industry awards 2023
Most flexible companies

Most flexible companies

Flexa100 2023


Industry awards 2022

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