Sales Administration Specialist (Contractor)

Job Description

Job Description:

Sales Administration Specialist will support the Baltics Sales Team in daily operational and reporting activities. This role focuses on ensuring data accuracy, maintaining sales-related documentation, and supporting internal processes that enable the Key Account Managers team to operate smoothly. The position is well suited to someone who is highly organized, comfortable working with structured data, and able to manage recurring administrative and reporting tasks with consistency and precision. Success in this role comes from reliability, attention to detail, and the ability to efficiently process information from multiple sources.

Key Responsibilities:

• Sales Planning & Forecasting Support

• Assist in monitoring sales plan execution and short- to mid-term forecasts

• Update sales planning tools, market activity trackers, and forecast files

• Consolidate inputs from internal stakeholders to ensure timely and accurate data

• Promotions & Product Administration

• Support coordination of promotional activities, including volume inputs and reservations

• Maintain product portfolio information and ensure accuracy of master data

• Assist with inventory tracking for promotional and seasonal items in cooperation with Customer Service

• Reporting

• Prepare daily and periodic sales reports and presentation materials

• Compile structured summaries from operational data (e.g., stock availability, order status)

• Share routine updates with relevant stakeholders

• Administrative Support

• Complete vendor forms and maintain internal documentation

• Gather requested information from clients and internal teams

• Respond to standard inquiries and ensure follow-up where required

What We’re Looking For:

• Strong attention to detail and accuracy

• Good organizational skills and ability to handle multiple routine tasks

• Confidence working with spreadsheets and structured data

• Clear written and verbal communication skills

• Dependable, methodical, and comfortable following established processes