Executive Assistant

Job Description

Job Description:

We are seeking an experienced and proactive Executive Assistant (EA) to provide dedicated support to one of our global team in Pet Nutrition division, based in Paddington (4-5 days a week).

This is a pivotal role requiring strong organisational expertise, impeccable communication skills, and the ability to manage multiple priorities seamlessly. The ideal candidate thrives in a dynamic environment, demonstrates sound judgment, and consistently anticipates the needs of the executive and team.

Key Responsibilities:

• Support VP and team in the Global Pet Nutrition division with administrative and organisational tasks (extensive diary management, different time zones, meeting rooms, travel, expenses, purchase orders etc..)

• Proactively manage tasks like scheduling, communications, and organising team events.

• Collaborate with senior leaders and peers within the organisation.

• Confidentiality is crucial, as you’ll be handling sensitive information.

• Travel coordination within the UK and abroad for team events, meetings, etc.

• Ensure alignment with the Global Executive Administration Effectiveness Manager, as you'll be working closely with the broader EA team.

What are we looking for?

• Exceptional communication skills – both written and verbal.

• Organisational expertise – ability to juggle multiple priorities with precision.

• Proactive problem-solving – anticipating issues and offering solutions before they arise.

• Decision-making abilities – sound judgment in handling tasks or issues.

• Collaboration skills – working effectively with both senior leaders and team members.

• Experience with Ariba, Concur, and Mobilexpense – a plus, as these tools will be part of daily operations.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by the Five Principles.

• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

• Best-in-class learning and development support from day one, including access to our in-house Mars University.

• An industry competitive salary and benefits package, including company bonus.