Project Coordinator

Job Description

Are you a dynamic and results-driven Project Coordinator with a passion for coordinating projects in a global environment? Maersk Training, a leading provider of training solutions, is seeking a talented Back-office Project Coordinator to join our team in Denmark.

The ideal candidate will have the overarching responsibility for all our projects and services, ensuring timely delivery, scope adherence, and budget compliance.

If you're ready to take on exciting challenges and make a meaningful impact at a global level, this is the opportunity for you!

Key Responsibilities:

• Develop Detailed Project Plans: In close cooperation with Operations create comprehensive project plans to track progress, key deliverables, and timelines. Ensure all aspects of the project are well defined and organized.

• Project Documentation: Create and maintain project documentation, including plans, reports, schedules, and updates, to ensure clarity and transparency.

• Coordinate the partnerships’ services: Responsible for organizing partners and clients’ bookings through MT global booking network.

• Resource Allocation and Availability: Ensure that the necessary resources are available for planned deliverables.

• Milestone and Project-based Invoicing: Manage and oversee invoicing processes related to project milestones and deliverables.

• Cost Reconciliation and Tracking: Ensure accurate reconciliation and tracking of project costs, maintaining budget compliance.

• Commercial Terms Management: Follow up on the commercial terms of project contracts, ensuring all contractual obligations are met.

• Support Operational Team: Provide support to the operational team, facilitating smooth project execution and addressing any administrative needs.

• Systematic Data Collection: Collect and analyze data systematically to monitor project progress and make informed decisions for project optimization.

• Continuous Improvement: Develop and maintain Standard Operating Procedures (SOPs) and ensure continuous improvement of the project execution and invoicing process.

• Support for Facilitators and Contractors: Provide facilitators and contractors with the required information and resources to effectively conduct training and
  interim administrative tasks for our projects until our customers can operate independently (course booking, planning and student communication)

• Measure Project Performance: Utilize appropriate systems, tools, and techniques to monitor, track, and evaluate project performance, adjusting as needed to keep projects on track.

We are looking for

• Strong analytical skills with a data-driven approach

• Exceptional attention to detail

• Ability to coordinate global programs in close collaboration with other Project Management colleagues

• Excellent coordination and organizational skills

• Strong customer empathy and focus

• Experienced in risk management and mitigation

• Strong problem-solving aptitude

• Collaborative team player with a proactive mindset

• Knowledge of Monday work management system will be an advantage but not a must.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.