Executive Assistant

Job Description

The Opportunity

We have a vision larger than the ocean: to be a true integrator of container logistics connecting and simplifying our customers’ supply chain. We count on our people to make it happen. We’re taking a big step on this journey: building one global organization. Carrying out a vital mission: support our employees, so they can best support our customers.

Based in Panama City, Panama the role will primarily support our Regional Leadership Team potentially others in the management team. The position will support leaders in various administrative tasks including but not limited to travel arrangements, meeting scheduling, expenses tracking and other ad-hoc duties from time to time. The successful person will be working closely with other administrative teams and assistants in Panama and other offices globally as well.

What we offer:

At Maersk, we strive to enable you to become your best version of yourself by helping you realize your potential in an entrepreneurial and inclusive work environment. We empower your ambitions through excellent learning opportunities and exposure as well as through competitive pay and benefits package.

We value the diversity of our talent and will always strive to recruit the best person for the job – we value diversity in all its forms, including but not limited to: gender, age, nationality, race, sexual orientation, disability or religious beliefs. We are proud of our diversity and see it as a genuine source of strength for building high performing teams.

You will be working and communicating across geographical and cultural borders that will enable you to build a strong professional network and be part of a highly respected team of specialists based across the Latin America region and globally.

Key responsibilities:

• Effectively manage Functional Leaders calendar and daily schedule, considering the regional complexity in terms of time zones and countries / areas specificity.

• Active participation in preparing content/key materials for board and leadership meetings, customer presentations, conferences, employee town halls etc.

• Executive administrative duties include but not limited to: scheduling meetings, creating and managing spreadsheets and maintaining documents and files.

• Acting as a team member for administrative and communication projects (e.g. organization of special events) and managing the administrative and communication of special tasks.

We are looking for:

• Candidates with qualifications in finance, financial analyst, communication or marketing are welcomed for this position with the aim of building a career at Maersk.

• Ideal candidate has the relevant qualifications for supporting leaders and has excellent coordination and communication skills

• Service-oriented team player with exceptional interpersonal skills and ability to build and foster relationships

• Ability to collaborate with multiple internal teams and senior stakeholders as well as handle information with discretion, tact and professionalism

• Results oriented, highly organized with great attention to details, with ability to create processes that simplify tasks

• Possess a high energy level and thrive in a fast-paced environment

• Proactive, able to work autonomously and as part of a team

• Independent, self-motivated, and adaptable to changing priorities

• High ethical standards

• Proficient in English and Spanish

• Proficient in MS Office (Powerpoint, Excel, MS Teams, etc)

• Technology savvy

A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customer's supply chains. As the global leader in shipping services, the company operates in 130 countries and employs roughly 100,000 people. With simple end-to-end offering of products and digital services, seamless customer engagement and a superior end-to-end delivery network, Maersk enables its customers to trade and grow by transporting goods anywhere - all over the world. For more information: https://www.maersk.com All the way

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.