Administrative Assistant

Job Description

Administrative Assistant – MCL Technology

About Maersk

At Maersk, we’re transforming global supply chains through end-to-end integrated logistics. As a global leader in connecting and simplifying trade, we help businesses move goods seamlessly across ocean, air, landside transportation, and warehousing, all supported by cutting-edge technology and an extensive global network.

We’re committed to building an inclusive workplace where everyone feels valued, heard, and able to be themselves. Our team members come from a wide range of backgrounds, experiences, and perspectives, and we value the unique strengths each person contributes. With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

About the Role

We are looking for a highly organized and proactive Administrative Assistant to support leaders within our MCL Technology organization in North America. In this role, you will provide day-to-day administrative and coordination support, helping ensure smooth operations across teams.

You will play a key role in maintaining organized schedules, supporting team activities, and assisting with documentation and communication, enabling leaders to stay focused on key business priorities.

What We Offer

This is an exciting opportunity to work in a truly international company that makes global trade happen. You will collaborate with colleagues around the world, gaining exposure to a dynamic technology environment while building strong administrative and coordination skills.

• Exposure to cross-functional teams within a global technology organization
• Opportunities to build organizational, coordination, and communication skills
• Access to internal tools, training, and career development opportunities within Maersk
• Competitive benefits including Health Insurance, Paid Time Off, and 401k Match

Key Responsibilities

• Manage calendars and assist with scheduling meetings across multiple time zones
• Coordinate travel arrangements, accommodations, and logistics for team members as needed
• Support meeting preparation, including agendas, materials, and note-taking when required
• Assist with maintaining team documentation, presentations, and shared resources
• Coordinate team meetings, events, and internal activities from planning through execution
• Provide administrative support for reporting, data tracking, and basic presentation updates
• Serve as a point of contact for internal coordination across teams and stakeholders
• Maintain team sites, SharePoint pages, and organizational documentation
• Support internal communications and ensure timely follow-ups on action items

Who We Are Looking For

We recognize that experience comes in many forms. If you don’t meet every qualification, we still encourage you to apply.

• Previous experience in an Administrative Assistant, Team Assistant, or similar support role
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office tools, including Word, PowerPoint, Excel, and Teams
• Clear verbal and written communication skills with strong attention to detail
• Ability to collaborate effectively across teams
• Comfortable working in a fast-paced environment with changing priorities
• Strong reliability, follow-through, and a proactive mindset
• Ability to handle sensitive information with professionalism and discretion

Pay Range: $55,000 - $65,000*

*The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.