Personal Assistant to Managing Director

Job Description

Job Description:

Personal Assistant to Managing Director AHUK

Permanent

Oxford

About our team...
Airbus Helicopters is the world’s largest helicopter manufacturer and the company’s site at Oxford Airport is
Britain’s civil helicopter hub.

AHUK offers considerable experience in helicopter sales, bespoke completions, maintenance and spares
support. Its in-house engineering capabilities include design, customisation, installation, flight-testing and
certification, as well as technical support, maintenance, training and the supply of spares for civil and military
applications.

AHUK is the MoD’s chosen provider of helicopters and maintenance for its No.1 Helicopter Flying school
(referred to as MFTS) located in RAF Shawbury (Shropshire) and RAF Valley (Anglesey).

Description/Overall purpose of the Job

The Personal Assistant (PA) to the Managing Director (MD) will provide comprehensive, high-level
administrative, organisational, and secretarial support to ensure the efficient and effective running of the
Managing Director's office. This role requires exceptional organizational skills, discretion, and the ability to
handle confidential matters with the utmost professionalism. The ideal candidate must be proactive, able to
anticipate needs, and manage multiple priorities effectively, coordinate complex schedules and act as a key
communication link between the Managing Director and internal/external stakeholders.

Main responsibilities

Administrative and Secretarial Support

• Manage the Managing Director's complex calendar, including scheduling meetings, appointments, and conferences, and resolving scheduling conflicts.
  
• Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and adherence to company standards.
  
• Answer and screen phone calls and emails, redirecting inquiries as necessary, and handling sensitive information with discretion.
  

Travel and Logistics Management

• Coordinate all domestic and international travel arrangements, including flights, accommodations, ground transportation, and preparing detailed itineraries.
  
• Process expense reports accurately and in a timely manner, ensuring compliance with company policies.
  
• Organize and coordinate internal and external meetings, including booking venues, preparing agendas, distributing materials, and taking minutes as required.
  

Project and Task Support

• Assist the Managing Director with tracking key projects, ensuring deadlines are met, and following up on action items.
  
• Board Preparation
  
• Conduct research and compile data to prepare reports and summaries for the Managing Director's review.
  
• Act as a gatekeeper and liaison between the Managing Director and internal staff, clients, and external stakeholders.
  

Event Coordination

• Assist in planning and organizing corporate events, airshows etc
  
• Reception/Administrative Support
  
• Responsible for managing all front-of-house operations via permanent Receptionist, who serves as the primary point of contact for all visitors and external calls, ensuring a professional and welcoming environment, all while adhering to established security protocols.
  

Knowledge and Skills
Essential

• Proven experience (minimum 3-5 years) as a Personal Assistant, Executive Assistant, or similar role preferably supporting a senior executive or Managing Director.
  
• Exceptional proficiency in Google
  
• Outstanding written and verbal communication skills.
  
• High level of discretion and integrity in handling confidential information.
  
• Strong organizational and time-management skills with the ability to prioritize tasks with minimal supervision.
  

Desirable

• SAP/Salesforce
  

Education, Qualifications or Training
Essential

• Bachelor’s degree or equivalent professional qualification.
  

Desirable

• French/German
  

Additional requirements

• Due to the nature of this position you will require DBS Security Clearance and be eligible for SC clearance.
  
• Applicants must meet any/all requirements of Export Compliance Regulations.
  
• All candidates must possess the current, legal right to work in the United Kingdom. Airbus will not be able to offer sponsorship for any employment Visa
  

The Reward
In joining the Airbus family, you will play a critical part in delivering the most efficient helicopters for its
customers, who serve, protect, save lives and carry passengers in demanding environments. On top of your
competitive base salary, you will have access to the following benefits below via our Airbus salary sacrifice
schemes:

• Private Medical Insurance (Bupa) - single cover for employees paid by the company
  
• Pension: Employees are auto-enrolled into the Airbus Group UK Retirement Fund. Initially, AH contributes 6%, employee 4% basic
  
• Share Incentive Plan and ESOP. Annual share schemes at company discretion.
  
• Success Share, Discretionary Group bonus scheme (conditions apply)
  
• Bikes to Work (up to £3,000) (employee purchase scheme)
  
• Technology ( employee purchase scheme)
  
• Mydrive (employee car purchase scheme)
  
• Den-Plan (employee purchase scheme)
  
• Health-care Cash Scheme
  
• Personal Accident Insurance (employee purchase scheme)
  
• Health Assessments
  
• Travel Insurance
  
• Shopping vouchers/discounts
  
• Financial/Legal Advice (eg, Will-writing; Lasting Power of Attorney)
  

Data Protection
By submitting your CV or application you are consenting to Airbus using and storing information about you for
monitoring purposes relating to your application or future employment. This information will only be used by
Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We
welcome all applications irrespective of social and cultural background, age, gender, disability, sexual
orientation or religious belief.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:
Airbus Helicopters UK Ltd

Employment Type:
Permanent
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Experience Level:
Professional

Job Family:
Administration / Documentation

By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.