US Benefits Manager

Job Description

Company Description

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

What we offer you

We offer a very generous holiday (PTO) allowance, trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team. We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices.

Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS.

Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

Read our full list of benefits

Job Description

About the role

The USA Benefits Manager is a strategic and hands-on leader responsible for the design, delivery, and continuous improvement of employee benefits programmes across the United States. As a key member of our global Benefits team, you'll partner closely with regional counterparts to ensure our total rewards offering is consistent, competitive, and compliant.

A defining priority for this role is leading our transition from a fully insured health insurance model to a self-funded model, a significant multi-year initiative requiring expert vendor management, financial analysis, plan design capability, and strong cross-functional partnership. You'll own this journey end to end.

What you'll be doing

Health Insurance Strategy & Self-Funding Transition

• Lead the company's transition from fully insured to self-funded health insurance, including planning, timeline management, risk analysis, and stakeholder communications
• Partner with ExperINS and other healthcare consultants and TPAs to evaluate stop-loss insurance, claims data, and plan design options
• Develop and present business cases and financial models to leadership supporting the self-funding decision and ongoing optimisation
• Design competitive, cost-effective health plan options (medical, dental, vision) tailored to US employee needs and aligned with company budget objectives
• Benchmark plans against market data annually; manage open enrolment including communications, employee education, and system configuration

Benefits Budget & Financial Oversight

• Own the US benefits budget: forecast costs, track actuals, analyse variances, and report to Finance and leadership on a regular cadence
• Identify cost reduction opportunities without compromising employee experience, a critical lens as the company moves toward self-funding
• Monitor claims trends, utilisation data, and renewal pricing across all health and ancillary benefit carriers
• Coordinate with Finance on benefit-related payroll deductions, employer contributions, and cost allocation

Vendor & Partner Management

• Serve as the primary relationship owner for all US benefits partners, including ExperINS (healthcare broker/consultant), Deel (global payroll platform), 401(k) plan provider, and ancillary benefit carriers
• Lead RFP processes, negotiate contract terms, service level agreements, and pricing with all partners
• Build strong, collaborative relationships with providers to drive service quality and resolve escalations

401(k) & Retirement Benefits

• Manage the company's 401(k) plan including eligibility, employer match, vesting schedules, compliance testing (ADP/ACP), and annual 5500 filings
• Coordinate employee communications and educational resources around retirement savings
• Stay current on DOL and IRS regulations affecting retirement plans

Global Collaboration

• Act as the US subject-matter expert within the global Benefits team, sharing insights and best practices across regions
• Collaborate with People Operations, HRBPs, and Payroll to ensure a seamless, consistent employee experience globally
• Support global mobility and cross-border benefits questions for US-based employees

Compliance & Governance

• Ensure all US benefit programmes comply with ERISA, ACA, HIPAA, COBRA, FMLA, and applicable state mandates
• Maintain plan documents, SPDs, and required government filings (Form 5500, ACA 1094/1095)
• Partner with Legal and external counsel on complex compliance matters

Employee Experience & Communications

• Design and deliver clear, engaging benefits communications, from new hire onboarding through annual open enrolment and year-round education
• Champion employee understanding and utilisation of available benefits; gather feedback to continuously improve programme offerings

Qualifications

What we're looking for

• 6+ years of progressive benefits experience with substantial focus on US health and welfare plans
• Direct experience with or strong working knowledge of self-funded health plan structures, stop-loss insurance, and TPA relationships
• Demonstrated experience managing a benefits budget and building financial models for benefits cost analysis
• Experience managing external vendors and benefits brokers through RFPs, renewals, and contract negotiations
• Working knowledge of US benefits compliance: ERISA, ACA, HIPAA, COBRA, FMLA, and 401(k) regulations
• Experience with global HR or payroll platforms; Deel experience strongly preferred
• Strong project management skills and excellent written and verbal communication

A few nice to haves

• Experience at a global or multinational company, partnering across regions on benefits strategy
• CEBS or CBP designation
• Prior experience moving a company from fully insured to self-funded health insurance
• Familiarity with ExperINS or similar healthcare consulting relationships
• Experience with benefits technology platforms and HRIS integrations

Additional Information

Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At ScriptRunner, part of TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet.

Drop us your application, we’d love to hear from you!

What to expect

We have published some support on Interviewing with us to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.

You can read them here

Life at The Adaptavist Group

From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

Check out our WORK180 page

Check out our Flexa page

We look forward to your application!

Equal opportunities for everyone

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status.

Recruitment fraud notice

We are aware of recruitment scams where individuals or organisations may falsely claim to represent us. We take this seriously and are committed to protecting candidates throughout our hiring process.

We will never ask for any form of payment, fees, or financial commitment at any stage of recruitment, including applications, interviews, onboarding, or equipment provision.

Most of our recruitment communications are sent from our system, SmartRecruiters, and may come from addresses such as @smartrecruiters.com. All our emails are signed off by The Talent Team @ The Adaptavist Group.

If you are ever unsure about the authenticity of a message or job offer, please verify it via our official careers channels before responding.