Bid Advisor

Job Description

Together, we open opportunities with our connected thinking.

Mott MacDonald is a vibrant and forward-thinking engineering, management, and development consultancy. Working together as a global team we plan, design, deliver and maintain the transport, energy, water, buildings, and wider infrastructure that is integral to people’s daily lives. We value excellence in every dimension of our business and continuously seek opportunities to improve what we do and how we do it.

We employ brilliant people who combine their diverse skills and experiences to achieve brilliant things. Whether you want to specialise or broaden your experience, you'll be supported by global specialists eager to share their expertise. With numerous opportunities to learn and grow, the possibilities are as diverse as our people. Working as a connected global team, we deliver impactful projects that shape the future.

Your Opportunity

Do you enjoy the fast-paced world of bidding? Are you a creative individual with new and fresh ideas? Do you enjoy the thrill of winning work?

We are seeking a Bid Advisor to provide strong and reliable support to our Sector leadership team based in Sydney. This is a unique and strategic role that supports our Sector Leadership team locally, while also collaborating with the Asia Pacific New Zealand and Australia (APNA) Prospects and Submissions team to proactively contribute to work winning opportunities and in delivering strong submissions.

As Bid Advisor, you’ll lead and coordinate the delivery of high-quality proposals across a region or sector. Reporting to the Unit Prospect and Submissions Manager, you’ll be responsible for your division, guiding a team of Bid Coordinators to produce client-focused, consistent submissions that meet Mott MacDonald’s standards. You’ll manage all small to medium bids, bringing the same strategic focus and quality expected of major pursuits. By turning strategy into action, you’ll enable the team to deliver winning proposals while supporting the Unit Bid and Submission Manager’s focus on higher-value opportunities.

Lead and develop your team

• Manage and mentor Bid Coordinators and Senior Bid Coordinators

• Balance workloads and allocate resources across multiple bids

• Provide regular feedback and support to drive performance and growth

Drive strategy and delivery

• Work closely with the Unit Prospect and Submissions Manager to embed strategic priorities

• Turn big-picture goals into bid-specific plans to maintain consistency across all

• Manage the delivery of high-quality submissions whilst focusing on major pursuit support

• Share insights with others to improve the pursuit and winning of work

Oversee bids with care and precision

• Lead planning and delivery of smaller bids, while helping position for future opportunities.

• Run workshops and strategy sessions with Client Directors and leaders

• Lead bid strategy sessions to guide the creation of win themes, storyboards, and review plans

• Review and approve final bids to ensure they meet quality and strategic standards

Champion systems and smart ways of working

• Oversee tools like CRM, Proposal Hub, and the APNA WIN Site to track and manage submissions
• Help refine templates, guidance and pursuit tools
• Deliver sharp client documents using Microsoft Office, Adobe Creative Suite and other tools as needed, using value proposition tools and documents to extract insights that strengthen our bids

About You

Bringing your expertise in proposal development, bid coordination, creation of templates and graphics, copy editing, document formatting and in producing professional submissions. You create and manage bids with flair and precision!

Qualified in communications/marketing or business fields, you have advanced capabilities in Adobe Creative Suite (InDesign in particular), Microsoft Office 365 and SharePoint producing professional and on-brand documents. You are a great communicator and a team player, who can collaborate with diverse stakeholders across teams and sectors.

Culture & Benefits

Mott MacDonald celebrates diversity and inclusion, offering a supportive work environment that values work-life balance, diversity, inclusion, and equity. We welcome diverse applicants, including First Nations People, people with disabilities, members of the LGBTQIA+ community, and people of all genders, neurodiversity, cultural backgrounds, age groups, and those with intersectional identities.

Our benefits package is designed to enhance your experience:

• Agile working environment, supporting our people to work flexibly
• Discretionary Group and Personal Performance Bonuses for eligible employees
• Employee resource groups including the Inclusive Network for Women, Corporate Social Responsibility and more
• Annual Health Checks and ongoing professional development

You’ve got this!

We endorse a diverse and inclusive workplace, and look to provide suitable opportunities for employees including the opportunity for part time and job shared roles where possible. If you are interested in this role and looking for a part time permanent opportunity, please apply! #LI-RZ1