Bid Administrator

Job Description

Mott MacDonald is a global engineering, management, and development consultancy committed to delivering impactful work that shapes the future.

We are a team of over 20,000 experts working across the world in more than 50 countries.
We are proud to be part of an ever-changing global industry, delivering transformative work that’s defining our future. It’s our people who power that performance. As an employee-owned business, we invest in creating a space for everyone to feel safe and valued and empowered with the right tools and support.

Whether you want to pursue excellence in your specialism or broaden your experience with flexible roles across our business, you’ll be connected to a community of global experts championing you to be your best. Join us and shape your story with Mott MacDonald, where everyone has the opportunity to be brilliant.

Role - Bid Administrator

Job Responsibilities

In this role, you’ll be expected to:
• Manage messages through our team inbox including portal notifications.
• Run a weekly scan of new opportunities.
• Managing our portal registrations.
• Comply with company systems, practices and guidelines.
• Provide reports based on data in our CRM system.
• Enter and update opportunity information in our CRM system.
• Respond to Expressions of Interest and Pre-qualification Questionnaires using standard company information.
• Support the preparation and production of bids, including:
o Identifying and coordinating various internal approvals required
o Preparing and formatting the proposal templates
o Coordinating inputs from the nominated parties
o Modifying and formatting CVs and case studies
o Submitting bids through portals.
• Maintenance and updating of knowledge repositories, databases, and catalogues. Applying appropriate metadata, tags, and categories to information. Performing quality assurance and validation.
• Identifying and addressing knowledge gaps.
• Collaborating with internal stakeholders to acquire and share knowledge.
• Arrange internal and external meetings.
• Preparing minutes of meetings.
• Support with general ad hoc administrative requests.

Candidate requirements:
• Ability to manage multiple tasks concurrently.
• Fluent written and spoken English.
• Self-directed, take initiative and ownership.
• Deadline oriented and good attention to detail.
• Ability to use computer-based technology and internal software.
• Ability to handle large volumes of information and communications.
• Ability to work under pressure and be flexible.
• Good communication skills with all levels of employees.
• Interested in the variety that working in a large consultancy provides.
• Should have 3-5 years of experience

Preferred:
• Experience of working with CRM.
• Experience of working on proposals, preferably with global technical consultants will be an advantage.

Location : Bengaluru

Flexible working
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at interview stage.

Our benefits package is designed to enhance your experience:

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing