Talent Acquisition Coordinator

Job Description:

Job Purpose

The Talent Acquisition team's mission is to attract, engage, and secure the right talent to drive sustainable business growth. This role sits within the Talent Acquisition team that partners with an external RPO provider. Our RPO partner manages high-volume recruitment for our Field Sales teams and Plant Operations (Operators & Maintenance Technicians).

As a Talent Acquisition Coordinator, you will work hand-in-hand with external recruiters to ensure a smooth, fast, and high-quality hiring process. You will coordinate and support recruitment activities across multiple Mars segments (Royal Canin, Mars Snacking and Mars Petcare). Your scope will cover contract and payroll administration, reporting, and pre-boarding for new Mars Associates. Beyond daily operations, this role also includes a project dimension: you will contribute to Talent Acquisition initiatives that continuously improve how we hire, communicate, and onboard across regions/clusters.

Key Responsibilities

Talent Acquisition Administration

• Administer efficient pre-boarding processes.
• Manage all pre-boarding activities for internal and external candidates after offer acceptance, ensuring legal compliance with contracts and documentation.

Talent Acquisition Coordination

• Act as the first point of contact for the MyP&O Transaction Center (HR Administration) in managing pre-boarding activities, including domestic relocation and talent mobility.
• Collaborate with the Talent Acquisition Partner to track recruitment requests and support interview scheduling and coordination, where requested.
• Assist new joiners with legal and onboarding documentation requests. Continuously improve processes and optimize the candidate experience with a customer-centric approach.

Talent Acquisition Projects

• Support or lead recruitment projects (e.g. intern & early career campaigns, employer reputation/branding).
• Contribute to internal communication initiatives for the TA team.
• Participate in process improvement and digitalization projects.
• Take part in ad-hoc Talent Acquisition initiatives across the European network.

Context and Scope

• At Mars, we believe in a relationship of mutual trust, dignity and respect between our company and Associates that is more meaningful than the standard employer/employee relationship.
• As Associates, we can expect to be respected, supported and valued as individuals, to be treated fairly and equitably.
• The opportunity to learn and develop, taking charge of your own career across Mars.
• The mission of Mars Global Services Associates? To be the foundation that serves, protects and supports our business.
• Working in an enjoyable, collaborative, and multicultural environment.
• We offer flexible working arrangements to help maintain a healthy work-life balance

Job Specifications/Qualifications

• You have a 3-5 yrs of successful experience in HR administration or Talent Acquisition or Coordination, whether through a first job, apprenticeship, or internship.
• You are hands-on, resourceful, and able to work independently.
• You are detail-oriented, structured, and take pride in delivering accurate work.
• You enjoy improving processes and finding smarter ways of working.
• You have a strong customer mindset and thrive in a collaborative environment.
• You are comfortable learning new tools quickly (Workday is a plus, not a must).
• You communicate clearly and professionally.