Expense reports and FA Specialist

Job Description:

Location: Kyiv, Ukraine
Employment Type: Fixed-term contract (1 year)

JOB RESPONSIBILITIES

General Administrative Expenses, Expense Reports and Prepaid Expenses

• Be responsible for accounting for general administrative expenses, expense reports and prepaid expenses.
• Be responsible for the management and accounting of travel expenses: Ensure proper accounting of business travel expenses and preparation of all reports in accordance with the Company’s latest policies and procedures. Provide consultations to colleagues regarding any issues related to business travel. Ensure timely reimbursement of travel expenses incurred by all employees.

Fixed Assets

• Be responsible for the Company’s fixed assets, including proper accounting for acquisitions, commissioning, transfers, disposals, etc.
• Ensure proper reporting, including statistical reporting, related to the acquisition, accounting and use of fixed assets.
• Ensure appropriate documentation in compliance with Ukrainian tax requirements.
• Record fixed assets in the accounting system in accordance with Finance Manual requirements (internal Mars policies) and corporate policies and procedures.
• Conduct an annual inventory of all fixed assets.
• Provide data for planning fixed asset purchases and monitor compliance with the approved plan.

Accounting and Reconciliation

• Maintain accounting records related to suppliers of goods and services (suppliers of services for the Public Affairs department).
• Perform reconciliation of balance sheet accounts related to Fixed Assets in the BlackLine system.

Navision Key User

• Act as a key user of the Navision system.
• Actively participate in regression testing of functional releases in accordance with the instructions and scenarios provided by the support team.

Customer Master Data Management

• Manage the process of creating new customers and modifying existing customer master data by approving the relevant changes in accordance with corporate policies and procedures, ensuring control over all required documents and supporting documentation.
• Act as the main point of contact for all matters related to customer master data changes (Sales Department, Customer Service Department, Internal Audit, and other parties).

Weekly Planning

• Provide the line manager with a work plan for the upcoming week no later than two business days before the beginning of the working week, or within another timeframe specified by the line manager.