Accounts Payable Sr Coordinator

Job Description:

The Accounts Payable (AP) Sr Analyst/Coordinator is responsible for leading, monitoring, and optimizing the daily operations of the accounts payable team. This role ensures that all invoices, payments, and expense reimbursements are processed accurately, on time, and in strict compliance with corporate financial policies. As a senior analyst, the AP Coordinator guides a team of AP Analysts, drives continuous process improvements, and manages critical escalations to maintain excellent vendor and internal stakeholder relationships.

What are we looking for?

• Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field.
• Minimum of 4-5 years of progressive accounts payable or general accounting experience.
• At least 1+ years in a leadership or supervisory capacity coordinating direct reports.
• Advanced proficiency in ERP software (such as SAP, Oracle, One.Nav, or Microsoft Dynamics) and AP automation tools.
  Advanced Excel skills (PivotTables, VLOOKUPs, data modeling).
• Deep understanding of general ledger accounting, intercompany transactions, and accruals.
• Analytical Mindset: Exceptional problem-solving skills with a focus on metrics-driven process improvement.
• Communication: High-level verbal and written communication skills with a customer-service orientation.
• Organizational Leadership: Proven ability to manage multiple deadlines, guide a team under pressure, and drive accountability.

What will be your key responsibilities?

1. Team Leadership & Talent Development

• Supervise, mentor, and coordinate a team of Accounts Payable Analysts, ensuring balanced workloads and smooth daily operations.
• Monitor clear key performance indicators (KPIs) for invoice processing accuracy, aging backlog, and query response times to be in line with targets.
• Coordinate training and onboarding programs for new hires to ensure consistent alignment with corporate guidelines and system standard operating procedures.

2. Operational Oversight & Payment Integrity

• Oversee the end-to-end invoice processing cycle, ensuring the proper execution of 3-way matching and cost center allocations by analysts.
• Review and authorize payment runs (ACH, wires, checks), verifying that all payments are correctly released according to the company’s Delegation of Authority matrix.
• Monitor accounts payable aging reports and proactively resolve long-outstanding balances or payment blocks.

3. Process Optimization & System Management

• Identify process bottlenecks and implement/refine AP automated workflows to enhance operational productivity (e.g., OCR invoice capture, paperless routing).
• Maintain comprehensive, up-to-date documentation on standard operating procedures (SOPs) for the AP department.

4. Month-End Reconciliation & Reporting

• Lead month-end close activities for the AP sub-ledger, including the verification of transactions and the calculation of monthly accruals if needed.
• Prepare and present monthly/quarterly AP operational metrics and cash flow requirements to senior financial leadership.
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• Lead and prepare deck to cover Tier 3 Governance review with BU and Controller.

5. Vendor Management & Internal Audit Support

• Serve as the senior escalation point for complex billing disputes, payment issues, and high-priority vendor relations.
• Partner with internal and external audit teams, ensuring complete compliance with SOX controls and facilitating requested transaction evidence.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by The Five Principles.
• Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today.
• A strong focus on learning and development support from day one, including access to our in-house Mars University.
• An industry-competitive salary and benefits package, including