Accounts Payable Analyst

Job Description:

The Accounts Payable Analyst is responsible for managing a company's outgoing payments and financial obligations

This role ensures that all vendor invoices, expense reports, and disbursements are processed, verified, and reconciled accurately and in strict compliance with internal financial policies and timelines.

What are we looking for?

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent operational experience.

• Generally 2 to 5 years of progressive experience in accounts payable, shared services, or finance operations

• Proficiency in Enterprise Resource Planning (ERP) systems (e.g., SAP, Oracle, One-Nav, Microsoft Dynamics )

• Advanced MS Excel skills (e.g., VLOOKUPs, Pivot Tables, data analysis)

• Familiarity with AP Automation and OCR (Optical Character Recognition) invoice scanning tools

• Strong analytical, investigative, and problem-solving skills

• Exceptional attention to detail and accuracy

• Excellent cross-functional communication and relationship-building abilities

What will be your key responsibilities?

1. Invoice Processing & 3-Way Matching

• Receive, verify, and systematically route incoming vendor and supplier invoices

• Execute 3-way matching by validating that the purchase order (PO), receiving report, and invoice align perfectly before authorizing payment

• Code invoices to the correct General Ledger (GL) accounts, cost centers, and tax categories

2. Payment Execution & Cash Flow Management

• Prepare and schedule weekly/monthly payment runs (via ACH, wire, check, or virtual card)

• Verify that all payments adhere to internal delegation of authority matrices

• Manage payment terms proactively to optimize working capital and capture early-payment discounts.

3. Vendor Relationship & Discrepancy Resolution

• Act as the primary point of contact for internal stakeholders and third-party vendors regarding billing inquiries.

• Investigate and resolve billing discrepancies, price/quantity variances, or duplicate charges

• Handle vendor onboarding documentation, including banking detail validation to prevent fraud

4. Month-End Close & Financial Reporting

• Assist with month-end closing activities, including the preparation of AP accruals for unprocessed invoices

• Reconcile sub-ledger AP balances to the General Ledger and perform vendor statement reconciliations

• Provide aging reports and pending-approval updates to management to support cash forecasting

5. Compliance & Audit Support

• Ensure all accounts payable operations comply with internal controls, corporate governance, and SOX requirements

• Retrieve and prepare requested transaction evidence, approval records, and bank validations for internal and external audits.

What can you expect from Mars?

• Work with diverse and talented Associates, all guided by The Five Principles.

• Join a purpose-driven company, where we’re striving to build the world we want tomorrow, today.

• A strong focus on learning and development support from day one, including access to our in-house Mars University.

• An industry-competitive salary and benefits package, including