Receptionist

Job Description

Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.

With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.

We Offer

This is an exciting career opportunity in an international, challenging business setting known for diversity and being a high paced environment. You will get to focus on creating valuable relations with current and new customers and work with highly professional teams in an environment where you will be valued, recognized and well rewarded.

You will work with amazing and diverse colleagues with a deep sense of commitment to live Our Values and together, go all the way for our customers, society and for each other.

Key Responsibilities

• Answer promptly all phone calls, handle with care on-hold calls and properly transfer them to the recipient.

• Take messages accurately, timely deliver to the recipient.

• Ensure the switchboard runs well with minimum breakdowns.

• Welcome guests/visitors, internal managers/staff, provide prompt service/guidance to inquiries.

• Ensure visitors’ proper registration as per HSSE requirement for safety purpose.

• Receive/dispatch courier, inter-office mail /express delivery.

• Deal with queries from the public and customers.

• Maintain a clean and tidy reception desk and mailing storage.

• Monitor the display of LED screen at the reception and TV display in 3 floors.

• Stationery ordering for office and warehouses.

• Parking card registration for Sofic office.

• Access cards registration management for Sofic office.

• Monitor the utilization of courier (HCMC), Grab, XanhSM (VNM all locations).

• Payment coordinator and contract management for stationery, courier, Grab, XanhSM, parking vendors.

• Reports and accrual for Admin related expenses.

• Logistic support for events.

• Support Area Leadership Team with Admin related matters.

We Are Looking For

• Talent with at least 1 year of relevant experience.

• Possess Certificate in Office Administration/ Reception/ Business skills or equivalent.

• Strong interpersonal skills.

• High sense of urgency

• Excellent English, both written and spoken.

• Computer literate, especially Microsoft word, PowerPoint, excel

• Good communications skill and customer service mindset.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.
We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.