Personal Assistant to Senior Leaders

Job Description

Maersk is a global leader in integrated logistics, with over a century of industry leadership and innovation. We are continuously redefining how global trade works—building more efficient, sustainable, and connected supply chains.

With over 100,000 employees across 130 countries, we value diverse perspectives, collaboration, and continuous learning. Our goal is to create an environment where everyone can contribute and grow while delivering value to the customers we serve.

About the Role

We are looking for a Personal Assistant / Executive Assistant to support the Global Head of Logistics & Services Procurement.

**You will also provide support to 1 more senior leader within the team.

In this role, you will act as a trusted partner—helping structure priorities, enable communication, and ensure smooth day-to-day operations. You will work closely with senior stakeholders and play a key role in coordinating leadership activities and administrative processes.

Key Responsibilities

Administrative Support

• Manage calendar, scheduling, and inbox coordination

• Support expense management and Workday-related tasks

• Coordinate visitors and provide coverage during out-of-office periods

Stakeholder Coordination

• Act as a point of contact for internal stakeholders

• Share updates and ensure alignment on ongoing activities

• Handle ad hoc requests and queries

Communication & Leadership Support

• Coordinate monthly leadership meetings and quarterly sessions

• Prepare communication materials (e.g., presentations, briefings, townhalls)

• Maintain distribution lists and ensure effective information flow

Event Management

• Plan and coordinate off-sites, team meetings, and social events

Travel Coordination

• Arrange travel in line with company policies and budget considerations

What We’re Looking For

We encourage you to apply even if you don’t meet every requirement. We value potential, transferable skills, and diverse experiences.

• Good organizational skills and ability to manage multiple priorities

• Clear and professional communication skills

• Ability to handle confidential information with discretion

• Proactive mindset with strong problem-solving skills

• Attention to detail and ability to follow through

• Experience with Microsoft Office (Outlook, PowerPoint, Excel, Teams)

• Fluent in English (written and spoken)

This role is open to candidates at different career stages — including recent graduates or those with limited experience who bring strong motivation, structure, and willingness to learn.

Please be advised that this is a fully office-based role, requiring on-site presence five days per week at the advertised location.

No relocation support is provided for this position.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.