Executive Assistant

Job Description

About Maersk

At Maersk, we’re transforming global supply chains through end-to-end integrated logistics. As a global leader in connecting and simplifying trade, we help businesses move goods seamlessly across ocean, air, landside transportation, and warehousing, all supported by cutting edge technology and an extensive global network.
We’re committed to building an inclusive workplace where everyone feels valued, heard, and able to be themselves. Our team members come from a wide range of backgrounds, experiences, and perspectives, and we value the unique strengths each person contributes. With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

About the role:

We are looking for an Executive Assistant to provide proactive, high-quality support to Regional Business Functions in North America. In this role, you will act as a trusted partner to senior leaders, managing complex schedules, supporting business operations, and driving coordination across teams. You will play a key role in ensuring efficiency, preparing high-quality materials for decision-making, and supporting strategic priorities through strong organization, communication, and collaboration.

What We Offer

This is an exciting career opportunity to work in a truly international company that makes global trade happen. You will be interacting daily with passionate colleagues around the world, giving you the opportunity to develop your professional skills in a global environment. Through the training and support we provide and learning on the job, you will have the chance to truly take your career all the way.

• Exposure to senior leadership and cross-functional collaboration across a global organization
• Opportunities to develop business acumen through involvement in projects, reporting, and planning activities
• Access to internal tools, training, and career development pathways within Maersk
• Competitive benefits including Health Insurance, Paid Time Off, and 401k Match.

Key Responsibilities:

• Manage complex calendars, scheduling, and prioritization across multiple time zones
• Coordinate travel, accommodations, and logistics for executives and key team members
• Prepare meeting agendas, briefing materials, and presentations for internal and external stakeholders
• Support business operations through data consolidation, reporting, and presentation preparation
• Coordinate team meetings, workshops, offsites, and internal initiatives from planning through execution
• Draft internal communications and maintain presentation materials and document libraries
• Act as a central point of contact across teams, stakeholders, and vendors, ensuring smooth coordination
• Maintain and manage systems such as SharePoint, team sites, and organizational documentation.

Who we are looking for:

We recognize that experience comes in many forms. If you don’t meet every qualification, we still encourage you to apply.

• Previous experience in an Executive Assistant or similar administrative support role
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office tools, particularly Excel, PowerPoint, Word, and Teams
• Excellent verbal and written communication skills with attention to detail
• Ability to work independently while collaborating effectively across teams
• Proven ability to manage multiple stakeholders and maintain confidentiality
• Comfortable adapting to changing priorities and shifting demands
• Strong problem-solving mindset with a proactive, can-do attitude.

Job type: Full-time

Location: Charlotte, North Carolina.

Travel expectations: If business required, limited.

Salary: $80,000 – $90,000 USD*

*The stated pay range is the anticipated starting salary and may be adjusted based on market conditions, experience, and location. Final compensation will be discussed directly with the selected candidate(s) in compliance with all applicable laws.

Notice to applicants applying to positions in the United States: You must be authorized to work for any employer in the U.S.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.