Executive Assistant

Job Description

We are seeking a highly professional, agile, and strategic Executive Assistant to support the Managing Director within a complex multinational matrix organization. The role requires exceptional stakeholder management, executive coordination, confidentiality, and the ability to operate effectively in a fast-paced, high-visibility environment.

Act as a trusted partner to the MD, ensuring seamless management of priorities, executive communications, governance activities, and cross-functional coordination across regional and global stakeholders.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.

Executive & Calendar Management

• Manage complex and dynamic calendars across multiple time zones and business priorities
• Coordinate leadership meetings, strategic reviews, board discussions, and regional/global forums
• Ensure effective prioritization of schedules, travel, and business commitments
• Anticipate conflicts and proactively manage changes to optimize executive effectiveness

Stakeholder Management

• Act as a key liaison between the MD and internal/external stakeholders including senior leadership, global teams, clients, and partners
• Build strong working relationships across functions and levels within the organization
• Handle sensitive and confidential matters with utmost professionalism and discretion

Communication & Governance

• Support preparation of presentations, reports, meeting packs, and executive communications
• Drive follow-ups on leadership action items and governance trackers
• Coordinate leadership reviews, town halls, and strategic business meetings
• Ensure timely flow of information and alignment across stakeholders

Travel & Event Coordination

• Manage end-to-end domestic and international travel arrangements including itineraries, visas, accommodations, and expense management
• Coordinate executive visits, leadership events, and offsite meetings

Business Support

• Support the MD in strategic initiatives, special projects, and cross-functional coordination
• Prepare briefing notes, summaries, and business updates for leadership discussions
• Maintain strong organizational systems and documentation processes

Desired Profile

• Bachelor’s degree preferred
• 5+ years of experience supporting C-suite/Managing Director level leadership within a multinational or matrix organization
• Strong exposure to complex stakeholder management and executive coordination
• Excellent communication, presentation, and interpersonal skills
• High level of professionalism, maturity, and confidentiality
• Strong organizational skills with ability to manage multiple priorities under tight timelines
• Proficiency in Microsoft Office Suite and collaboration tools

Key Competencies

• Executive Presence
• Business Acumen
• Confidentiality & Integrity
• Agility & Adaptability
• Stakeholder Management
• Attention to Detail
• Problem Solving
• Proactive Communication