Administration Lead

Job Description

Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve. With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

Role
Administration Lead – Maersk Côte d’Ivoire (Abidjan). This role is central to ensuring smooth day-to-day office management, expatriate support, travel coordination, and vendor relationships. The ideal candidate will be highly organized, people-focused, and passionate about creating efficient systems that support our teams and enhance employee experience.

What we can offer
Maersk offers exciting career opportunities in a truly international working environment. When you join Maersk, the world becomes your workplace. A career at Maersk means working in a culturally diverse, performance stimulating environment. You’ll be part of a rich heritage and an exuberant logistics company that aims to be an inspiring and challenging place to work. You will feel the diversity and dynamics of our international business from day one. We commit to providing the best possible development and career growth to all our employees through digitalized learning ways to keep them up to date with the development of technological changes.

Key responsibilities

• Provide leadership and oversight to the Administration Team
• Coordinate employee travel and accommodation end‑to‑end: flight requests, hotel bookings, local transport, visitor hosting, visa assistance, and issuance of administrative documents (mission orders, travel insurance).
• Oversee management of office supplies and services: stationery and printing, cleaning and pantry consumables, event support logistics, and purchase orders/cash requests.
• Oversee facilities across head office and other sites: routine inspections, repairs and troubleshooting, preventive maintenance, and cleanliness of workspaces, green areas, restrooms, and common zones.
• Oversee preparation of clear internal communications and announcements; collaborate with teams to share project milestones, initiatives, and achievements.
• Support fleet management with vendors: vehicle sourcing, scheduled maintenance and repairs, timely replacements, and daily coordination with drivers.
• Assist expat onboarding: administrative support for residence permits and housing search.
• Oversee the planning and delivering of events (seminars, team buildings, town halls): timeline and coordination, vendor logistics, internal comms, and post‑event follow‑up.
• Partner on vendor and contract management: supplier selection and onboarding, contract negotiation/administration, and performance evaluation.
• Lead office upgrade and rehabilitation projects in collaboration with HR and HSSE, ensuring improved employee comfort, safety, and productivity through enhancements to workplace infrastructure, including the canteen and the refurbishment of buildings and facilities (roofing, client areas, offices, restrooms, infirmary, and parking).

What we are looking for
A proactive, collaborative professional who enjoys supporting others, communicates with warmth and clarity, and takes pride in creating smooth, well‑organized operations. They balance ownership with sound judgment, follow standards, and escalate when needed to keep people safe and the business moving.

Qualifications & skills

• Relevant educational background (university degree or equivalent)
• Minimum of 4 years’ experience in administrative management within a large office or operational environment
• Strong communication skills with a structured, detail-oriented approach
• Good leadership skills
• Excellent time management and organizational abilities
• Ability to exercise discretion and sound judgment in handling sensitive information
• Proficiency in Microsoft Office Suite
• Collaborative mindset and ability to work effectively with diverse teams
• Comfortable working in both French and English.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.