Administration Associate

Job Description

Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve. With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

Role
Administration Associate – Maersk Côte d’Ivoire (Abidjan). This teammate provides thoughtful, reliable administrative support that keeps people, places, and processes running smoothly. They coordinate travel and visitors, steward office and facility needs, support internal communications and events, and partner closely with vendors and colleagues to deliver a welcoming, efficient workplace.

What we can offer
Maersk offers exciting career opportunities in a truly international working environment. When you join Maersk, the world becomes your workplace. A career at Maersk means working in a culturally diverse, performance stimulating environment. You’ll be part of a rich heritage and an exuberant logistics company that aims to be an inspiring and challenging place to work. You will feel the diversity and dynamics of our international business from day one. We commit to providing the best possible development and career growth to all our employees through digitalized learning ways in order to keep them up to date with the development of technological changes. In this role, the Associate will build hands‑on expertise with Maersk systems, learn from cross‑functional partners (HR, CX, Sales, Finance, AR etc.), and deepen supplier relationship skills while supporting a high‑trust, inclusive culture.

Key responsibilities

• Coordinate employee travel and accommodation end‑to‑end: flight requests, hotel bookings, local transport, visitor hosting, visa assistance, and issuance of administrative documents (mission orders, travel insurance).
• Manage office supplies and services: stationery and printing, cleaning and pantry consumables, event support logistics, and purchase orders/cash requests.
• Oversee facilities across head office and other sites: routine inspections, repairs and troubleshooting, preventive maintenance, and cleanliness of workspaces, green areas, restrooms, and common zones.
• Prepare clear internal communications and announcements; collaborate with teams to share project milestones, initiatives, and achievements.
• Support fleet management with vendors: vehicle sourcing, scheduled maintenance and repairs, timely replacements, and daily coordination with drivers.
• Assist expat onboarding: administrative support for residence permits and housing search.
• Plan and deliver events (seminars, team buildings, town halls): timeline and coordination, vendor logistics, internal comms, and post‑event follow‑up.
• Partner on vendor and contract management: supplier selection and onboarding, contract negotiation/administration, and performance evaluation.

What we are looking for
A proactive, collaborative professional who enjoys supporting others, communicates with warmth and clarity, and takes pride in creating smooth, well‑organized operations. They balance ownership with sound judgment, follow standards, and escalate when needed to keep people safe and the business moving.

Qualifications & skills

• Foundational proficiency with Microsoft Excel, Word, Outlook, and PowerPoint; comfortable with intranet tools and telephone systems.
• Strong organization and follow‑through; able to manage multiple requests and meet deadlines under pressure while staying attentive and kind.
• Clear written and verbal communication; prepares user‑friendly reports and concise updates.
• Sound analytical thinking and respect for procedures; knows when to seek guidance and when to take initiative.
• Team‑first mindset, flexibility, and situational leadership when coordinating activities and vendors.
• Growth orientation: learns Maersk systems quickly, builds trust with suppliers, and can support Accounts Payable when needed; appreciates how HR, CX, Sales, Finance, and AR connect to the customer experience.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.