Personal Assistant - Maternity Cover

Job Description

Start date: 27th August 2024

Location: Newcastle (Hybrid working)

Working pattern: Full time - open to flexible working requests

hedgehog lab is a human-centred global tech consultancy. What sets us apart? Our unwavering commitment to going above and beyond, meeting every challenge with passion and curiosity. We take immense pride in our role as trusted partners for businesses worldwide, where we harness cutting-edge technologies to sculpt digital products that not only meet but exceed expectations, leaving a lasting impact on our clients and their industries.

Our culture thrives on turning constraints into catalysts for innovation, empowering our team to unleash their full potential and deliver unparalleled value to our clients. Beyond our award-winning work, we’re also known for our Flexa-certified company culture.

Role Description

We are seeking a highly organised and efficient Personal Assistant to provide support to our C-Suite Level team members on a 12 month fixed term contract - Maternity Cover. The ideal candidate will have excellent communication and interpersonal skills, be able to multitask and prioritise competing demands, and possess a keen attention to detail. The successful candidate will have experience in a fast-paced environment and will be comfortable working under pressure.

The Opportunity

• Completes a broad variety of administrative tasks for the CEO and members of the Executive team including: managing an extremely active calendar of appointments; inbox management; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Provides a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive Leadership team’s time and office.
• Liaise with and book external venues for offsite meetings, and assist with on-the-day facilitation. Coordinate with external providers for catering services, if necessary.
• Occasionally support travel coordination for Board members and wider team, as needed.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings as requested.
• Screen and distribute correspondence from the company info inbox.
• Adhoc research tasks as requested by the Executive Team.
• Other duties as assigned.

About You

• Experience in a Personal Assistant role, preferably in a tech company.
• Excellent organisational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work under pressure and handle competing demands.
• Keen attention to detail and accuracy.
• Proven ability to handle confidential information with discretion.
• Ability to work independently and as part of a team.

Note: Research shows that women and individuals from underrepresented backgrounds often refrain from applying to positions unless they meet all the specified criteria. If you believe you possess the necessary qualities for this role but do not fulfil every requirement, don't hesitate to apply. We actively encourage you to showcase your skills and what you can contribute.

Our interview process:

Stage 1️⃣ - Screening call with a member of the People team - 30 minutes

Stage 2️⃣ - First stage interview with our Executive Assistant, Melissa Hone - 45 minutes

Stage 3️⃣ - Final interview with our CEO, Sarat Pediredla - 45 minutes

Why hedgehog lab?

• Rated #1 in the UK on Clutch for mobile development.
• Our People are our greatest asset, and we are so proud to have been certified as a Great Place to Work, as rated by 93% of our business.
• We’re a fully Flexified Employer, certified by Flexa. We know a one size fits all approach doesn’t work for everyone, we work with our employees to establish a model that benefits both parties.
• We received the Advanced Award in the North of Tyne Combined Authority Good Work Pledge.
• Check out our Glassdoor reviews!
• Inclusive environment. We never discriminate based on race, colour, religion, gender, gender identity, sexual orientation, nationality, genetics, disability or age. From menopausal support to neurodiversity adjustments, we’ll continue to foster an inclusive culture at the lab where everyone can let their authentic selves shine.

What we offer:

🏖️ 36 days paid holidays, including bank holidays.

🏡 Flexible working environment. We understand that not one approach fits everyone. Whether they are working from the office or home, we fully support our team in whichever way they prefer to work.

👶 Enhanced parental policies.

🧠 A transparent and open company culture where politics are shunned, and everyone works as a team.

📖 Annual learning & development budget plus 4 days L&D leave, which renews every year.

💙 Annual wellbeing budget plus 2 paid wellbeing days to use as you feel fit.

💌 Free therapy sessions with Spill. Mental health is paramount to us. Our partner, Spill, is a Slack-integrated therapy app available to all our staff at no extra cost.

💰 Bippit financial wellbeing service gives everyone access to a professionally-qualified financial coach, tools and resources to alleviate money stresses.

🏥 Bupa health plan. This cash plan enables UK employees to claim back cash back for a selection of routine health expenses.

🐴 1 volunteering day a year. Volunteer and contribute to a cause of your choice

🥳 Monthly payday socials and annual Summer and Christmas parties. We also like to celebrate important cultural milestones.

🚴‍♀️ Cycle-to-Work scheme

Diversity & inclusion statement

We strongly believe that having diversity within our team is integral to doing our best work and creating the most innovative products for our customers. We encourage people from underrepresented backgrounds to apply to our roles.

We’re a family-friendly employer with a culture based on trust, autonomy and flexibility. With a current 85% FlexScore®, we’re learning as we go. By listening to our team and always asking for feedback, we can continue to improve and offer a working environment worthy of attracting the most creative and dedicated people in technology.

If you require any adjustments to submit an application for a vacancy, or if you require any reasonable adjustment should you be invited to interview, please let us know.

For any questions about this role or future opportunities, please contact talent@hedgehoglab.com