Office Manager

Job Description

We're all about helping brands turn ideas into impact.
Frontify’s brand platform transforms how teams organize digital assets, collaborate on projects, and create engaging campaigns. Our people empower thousands of marketers and designers — including teams at Uber, Microsoft, Volkswagen, and Telefónica — to build engaging brands.
With headquarters in St. Gallen, Switzerland, and offices in London and New York City, we share a vibrant culture built on creativity, collaboration, inclusion, and joy. And we’re on the lookout for new team members to share our vision. If you’re ready for a brand-new adventure, keep reading!
Your teamYour team enables the success of everyone and every team here at Frontify. From organizing a welcoming and human onboarding, driving our culture of change, developing teams, and coaching leadership, you'll rock everything to do with growth and engagement.
Your missionAt Frontify, we’re building more than just a workplace – we’re creating a vibrant, welcoming space where people love to come together. As our Office Manager in St.Gallen, you'll be the heart of our office culture – keeping things running smoothly, planning unforgettable moments, and bringing a daily dose of good energy.

Your responsibilities

• Office maintenance: You'll ensure the office remains clean, welcoming, and well-stocked with essentials like coffee and snacks. Creativity is encouraged—feel free to introduce innovative ideas to enhance our workspace.
• Event support: You'll independently plan and execute internal events—whether virtual, hybrid, or on-site—for smaller groups, and support company-wide gatherings of up to 300 attendees.
• Administrative tasks: You’ll provide essential admin support—maintaining our Frontify Wiki, managing giveaway inventory, and assisting with workplace tasks. You’ll handle mail, keep the team inbox organized, respond to inquiries, and ship packages globally to customers and employees.
• All-round helper: Whether it’s organizing a team offsite or unloading the dishwasher, you’re ready to jump in wherever needed.

Your story

• You're located in or near St. Gallen and happy to work from the office every day – you thrive in a lively and international environment.
• You love being around people – always cheerful, approachable, and ready to lend a hand. You’re hands-on – no task is too big or too small.
• You’re creative, proactive, and full of ideas that make the office even better.
• You know how to organize yourself, have a keen eye for detail, and can remain calm even if it’s stormy.
• You feel comfortable handling multiple tasks and prioritizing effectively.
• You enjoy working autonomously and with others.
• You have a basic understanding of office equipment and maintenance.
• Ideally, you already have experience in organizing and running events.
• You speak English and German fluently.
• You can work between 80%-100%.

Why join us?- Thrive with the tools and support to shape your future at Frontify.- Be part of a product that connects brands and people with a human touch.- Enjoy flexibility, opportunities to grow, and exposure to innovative technologies and ideas.- Join a vibrant, social team—whether you love animals, yoga, or travel, we’ve got the Slack channels for you!
What we offer- At least 5 weeks of holiday (PTO)- Paid educational and well-being days off- Home office setup budget- Annual salary review- Localized benefits- Invite to our summer company meet-up in Switzerland
Important to usAt Frontify, we believe in being true to ourselves: We are committed to creating and fostering an inclusive environment of vibrant individuals whose diverse perspectives build our collective future. We aim to provide equal opportunities and nurture a workplace free of harassment and discrimination.
Next StepsApply: Submit your CV and answer a few questions. We’ll update you on your application.Talent Partner: Meet our Talent Team to discuss Frontify, the role, and your background.Team Meetings: Connect with your future team, discuss the role, showcase your skills, and explore your potential new journey.Join Us: If it’s a match, welcome to Frontify!
This description outlines the primary duties of the role, which may evolve in response to business needs and company growth. We’re looking for someone comfortable with change and excited to contribute to a dynamic environment. If this sounds like you, come join us and help shape what’s next.
We may conduct preliminary checks for successful candidates, depending on the role and in line with local laws. We’ll share all relevant details during the interview process.