Executive Assistant

Job Description

Why this job matters

• Provide high-quality secretarial and administrative support by running an efficient office focused on achieving objectives.
• Manage diaries, which can constitute up to 80% of the workload when supporting more than one Leader. It is essential to connect regularly to build a strong partnership, understand workstyles, and align on priorities to keep workflows smooth and ensure tasks happen at the right time and in the right order.
• Adapt to a changing and challenging environment by establishing new ways of working, pioneering improvements through collaboration tools, digital technology and simplified processes that support both office-based and remote work.
• Demonstrate diplomacy and discretion when handling sensitive strategic, commercial and personnel matters — confidentiality and trust are paramount.
• Operate with minimal instruction, anticipate needs and take initiative without prompting.

What you’ll be doing

• Time Management and Meeting Planning
• Meeting Preparation
• Email Screening
• Stakeholder Management & Collaboration
• Communications / Engagement
• Technology
• Special Projects & Ad Hoc

Skills Required

• Exceptional organisational and time management skills, with the ability to prioritise and manage multiple diaries and tasks efficiently.
• Strong communication and stakeholder management skills, building effective relationships across internal and external teams.
• High level of discretion, professionalism, and the ability to handle confidential and sensitive information.
• Proactive, flexible, and adaptable mindset, able to respond to changing priorities and work effectively in a dynamic environment.
• Proficiency in Microsoft Office, collaboration tools (Teams, O365) and administrative systems.
• Ability to work aligned with UK business hours, supporting multiple leaders and anticipating their needs.

Please note that as per the IJP guidelines for India if you have an active PIP/Disciplinary sanctions then you cannot apply for a role internally for the duration of that sanction. In circumstances when you are in a disciplinary process but the outcome hasn’t been reached or there is an active appeal then you can apply, however, the Offer could be withdrawn if, subsequently, you’re issued with a sanction or your appeal is unsuccessful.It is the responsibility of an applicant to not apply to IJP in case if they are on an active PIP/ Disciplinary case/ Warnings or sanction. If such an applicant is found to have applied for a role, then, strong disciplinary action will be taken against that applicant.