Executive Assistant

Job Description

Job title: Executive Assistant

Location: Preston or Frimley – We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: Circa £40,000 depending on skills and experience

What you’ll be doing:

• This is a high level Business Support role, working directly with a Senior Executive or Director, ensuring the efficient management of the Executive’s office by providing a high quality secretarial and / or administrative service
• Run the Executive’s office efficiently and effectively, ensuring that the priorities of the Executive are actioned and achieved
• Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed
• Manage all incoming communications (mail, telephone calls and messages); draft responses; redirecting where appropriate to appropriate department; obtaining additional information as necessary
• Efficient management of the Executive’s diary e.g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of the Executive’s time
• Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive

Your skills and experiences:

Essential:

• Substantial experience of providing a secretarial and / or administrative service to Senior Executives.

• Experience of stakeholder management of internal and external customers, at all levels within an organisation.

• Excellent IT Skills – Advanced knowledge of MS Office (PowerPoint, Outlook, Word, Excel). Good working knowledge of relevant company IT system

Desirable:

• Broad knowledge of business streams and functions

• Demonstrable experience identifying problems through basic analysis and recommending underlying issues / causes

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts – you may also be eligible for an annual incentive.

The Shared Services EIT team:

Our Enterprise Information Technology (EIT) team delivers reliable, secure, and cost-effective IT services across both our UK and international operations. We play a vital role in safeguarding the confidentiality, integrity, and availability of BAE Systems’ digital estate. As a central function, EIT supports the entire business by enabling technology-driven solutions that power innovation, efficiency, and resilience across all areas of the organisation. Joining our team means being part of a collaborative and forward-thinking group, committed to delivering high-quality IT services in a complex and evolving environment.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 25th July 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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