Admin Accounts Payable Assistant

Company Description

We're ASOS, the online retailer for fashion lovers all around the world.

We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you're free to be your true self without judgement, and channel your creativity into a platform used by millions.

Everyone needs some help showing up as their best self. We're Disability Confident Committed - let our Talent team know if you need any reasonable adjustments throughout the recruitment process

Job Description

We are a team of 30+ colleagues across four key areas: Stock, Non-Stock & Payments, Admin & Reporting, and Projects. Accounts Payable is a critical function within ASOS, requiring people who can drive efficiency, embrace change, maintain high levels of accuracy and deliver outstanding results.

As part of our Admin Team, this role acts as a key support function and serves as a central point of contact for the wider Accounts Payable team, helping to ensure the smooth and accurate processing of supplier information and invoices across multiple systems.

The Details

• Manage documents within the Dynamics 365 Staging Area, investigating and resolving data irregularities including incorrect dates, currencies, PO numbers and duplicate invoices
• Provide support to Accounts Payable Assistants with invoice and supplier queries, including investigating and resolving missing invoice issues to ensure timely and accurate processing
• Identify and investigate data integrity issues across Accounts Payable systems and escalate where appropriate
• Maintain and support the third-party invoice scanning solution, identifying issues and escalating them to the relevant teams when required
• Partner with suppliers to improve invoice quality and compliance, helping to reduce processing exceptions and delays
• Create and maintain supplier records across Oracle, Dynamics 365 and Extranet systems, ensuring all documentation is authorised in line with ASOS policies and procedures.
• Close supplier accounts that are no longer required, ensuring all company procedures and controls are followed
• Report staging and system issues to the Finance Systems team and Data Manager, supporting investigation and resolution activities
• Produce and maintain administrative reports and documentation as required by the Accounts Payable function
• Support process improvement initiatives and contribute to projects that enhance efficiency, controls and the supplier experience
• Leverage automation and AI-enabled tools, including Microsoft Copilot, to improve efficiency, data quality, reporting and team productivity
• Supporting our culture by championing Diversity, Equity & Inclusion strategies

We believe being together in person helps us move faster, connect more deeply, and achieve more as a team. That’s why our approach to working together includes spending at least three days a week in the office. It’s a rhythm that speeds up decision-making, helps ASOSers learn from each other more quickly, and builds the kind of culture where people can grow, create, and succeed.

Qualifications

About You

• Accurate and logical approach to work
• Attention to detail
• Great Time Management Skills
• Intermediate Excel skills (beneficial but not essential)
• Robust written and oral communication skills
• Takes initiative and flexible to change
• The ability to collaborate and work in a fast-paced environment, adapting to rapid change

Additional Information

BeneFITS’

• Employee discount (hello ASOS discount!)
• Employee sample sales
• 25 days paid annual leave + an extra celebration day for a special moment
• Private medical care scheme
• Fixed Annual Payment in addition to your salary each year, it's just an extra thank you from us
• Opportunity for personalised learning and in-the-moment experiences that enable you to thrive and excel in your role

Why take our word for it? Search #InsideASOS on our socials to see what life at ASOS is like.