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The Adaptavist Group

Project Management Office Administrator

Location:  London, United Kingdom
Location flexibility:  Remote-first
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Job Description

Company Description

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.
What we offer you
We offer a very generous holiday (PTO) allowance, trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team. We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices.
Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS.
Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.
Read our full list of benefits

Job Description

Are you highly organised, detail-focused, and confident managing the moving parts behind successful project delivery?

We’re looking for a Project Manager Administrator to join our PMO & Services Operations team. This is a fantastic opportunity for someone who enjoys bringing structure, accuracy, and operational control to a busy services environment.

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In this role, you’ll play a key part in keeping our internal project operations running smoothly — from system set-up and resource coordination to forecasting, auditing, and invoicing. You’ll work closely with consultants, project teams, operations, and finance to ensure projects are accurately maintained behind the scenes and that all invoicing is issued correctly and on time.

If you enjoy working across systems, supporting project delivery, and making sure the details are right, we’d love to hear from you.

What you'll be doing

As Project Manager Administrator, you’ll support the smooth running of multiple non-client-facing projects and engagements from an operational and systems perspective.

Your responsibilities will include:

  • Setting up and maintaining projects in internal systems
  • Supporting resource booking, scheduling, and coordination
  • Tracking project budgets, purchase orders, invoices, and expenses where needed
  • Auditing and maintaining system data to ensure accuracy and cleanliness
  • Coordinating between SPP and Finance to support accurate invoicing
  • Working with project teams to ensure forecasts are current and accurate
  • Keeping project plans and timelines up to date, including baseline and actual timelines
  • Supporting governance by helping ensure project processes, templates, and reporting standards are followed
  • Carrying out charge analysis and helping maintain strong financial control across project activity

Qualifications

What we're looking for

  • Experience working with project financials, including reconciling revenue and expenses
  • Confidence using Google Workspace and Microsoft Office
  • Experience with Atlassian tools, including Jira Roadmaps and Confluence
  • Experience working with SPP and/or similar project or professional services systems
  • Strong verbal and written communication skills
  • Excellent attention to detail and the ability to keep data, systems, and reporting accurate
  • The ability to work independently while collaborating effectively with remote teams
  • A self-motivated, organised, and professional approach
  • Comfort working in a fast-paced, dynamic, and technical environment
  • A helpful, personable, and team-oriented attitude

It would be great if you also have:

  • An understanding of Project Management methodologies, such as Waterfall, PRINCE2, or Agile
  • Experience with the wider Atlassian toolset
  • Experience using NetSuite SPP or similar systems

Additional Information

Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At ScriptRunner, part of TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us, we encourage you to apply, even if you don’t have everything that's listed just yet.
Drop us your application, we’d love to hear from you!
What to expect
We have published some support on Interviewing with us to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.
You can read them here

Life at The Adaptavist Group

From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

Check out our WORK180 page

Check out our Flexa page

We look forward to your application!

Equal opportunities for everyone

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status.

Recruitment fraud notice

We are aware of recruitment scams where individuals or organisations may falsely claim to represent us. We take this seriously and are committed to protecting candidates throughout our hiring process.

We will never ask for any form of payment, fees, or financial commitment at any stage of recruitment, including applications, interviews, onboarding, or equipment provision.

Most of our recruitment communications are sent from our system, SmartRecruiters, and may come from addresses such as @smartrecruiters.com. All our emails are signed off by The Talent Team @ The Adaptavist Group.

If you are ever unsure about the authenticity of a message or job offer, please verify it via our official careers channels before responding.

Working at The Adaptavist Group

Remote-first

Fully flexible hours

Company employees:

1050

Gender diversity (m:f):

60:40

Hiring in countries

Canada

Germany

Greece

Malaysia

Singapore

Spain

United Kingdom

United States

Office Locations

Company benefits

Unlimited annual leave
Open to compressed hours
Open to part time work for some roles
Dog friendly office
Health insurance – BUPA
Life assurance
Work from anywhere scheme – Up to 90 days WFA
Enhanced maternity leave – 26 weeks full pay from day 1
Enhanced paternity leave – 12 weeks full pay from day 1
Adoption leave – 26 weeks full pay from day 1
Share options
Employee discounts
Charity donation scheme – Donation matching up to £1,000 annually
Fertility treatment leave
Home office set up
In house training
Open to part-time employees
Enhanced sick pay
Women’s health leave
Menstrual leave
Eye Care Support
Mental health platform access
Dental coverage – BUPA
Compassionate leave
Critical Illness Insurance
Travel loan
Shared parental leave
Pregnancy loss leave
Fully stocked snack cupboard
Bike parking – On site bike parking
Salary sacrifice
401K
Referral bonus
Hackathons
Employee assistance programme
Mentoring
Volunteer days
L&D budget
Bank holiday swaps
Enhanced pension match/contribution
Open to job sharing
Term time working

Awards & Accreditations

2nd - Most Flexible Company

2nd - Most Flexible Company

Flexa awards 2026
3rd – Most loved - Medium companies

3rd – Most loved - Medium companies

Flexa awards 2026
3rd - Most Flexible Company

3rd - Most Flexible Company

Flexa awards 2025
Most Inclusive Company

Top 10 - Most Inclusive Company

Flexa awards 2025
Most Family Friendly Company

Top 10 - Most Family Friendly Company

Flexa awards 2025
Best Career Progression

Top 10 - Best Career Progression

Flexa awards 2025
Pet Friendly

Pet Friendly

Flexa awards 2025
Best Work-Life Balance

Best Work-Life Balance

Flexa awards 2025
WFA

WFA

Flexa awards 2025
1st – Medium companies

1st – Medium companies

Flexa100 2024
SaaS & Software

SaaS & Software

Industry awards 2023