Flexa
Adaptavist Group • Cologne

Executive Assistant

Employment type:  Full time

Remote-first

Fully flexible hours

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Job Description

Working at Adaptavist
The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.
We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, Monday.com and Aha!
We make change happen. From anywhere.
Our flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.
About the role
An Executive Assistant at The Adaptavist Group or any of its companies will play a key role in helping the business grow, pushing for the level of rapid growth that we currently achieve into the foreseeable future, and supporting the team with the challenges that come with that. We are seeking an experienced and highly organised Executive Assistant to provide comprehensive support to the Chief Revenue Officer (CRO) of The Adaptavist Group. The ideal candidate is fluent in both German and English, adaptable, and willing to travel across EMEA and North America to support the CRO's business activities.
This role will mainly cover general administration, operational duties, and supporting the Executive by freeing them of tasks in order to help them focus on managing their areas of the business from day to day. The role will involve daily challenges that will require creative and collaborative solutions, working with various stakeholders internally and externally at all levels.

What you'll be doing
Administrative Support: Provide high-level administrative support to the CRO, including calendar management, email correspondence, preparing agenda’s, writing minutes, attending meetings, and document preparation.Travel Coordination: Arrange complex international travel itineraries, accommodations, and logistics for the CRO's business trips across EMEA and North America.Communication: Act as a liaison between the CRO and internal/external stakeholders, ensuring effective communication and follow-up on tasks and projects.Meeting and Event Coordination: Schedule and coordinate meetings, conferences, and events, including logistics, agendas, and material preparation.Document Management: Maintain and organise important documents, presentations, and reports, ensuring accessibility and confidentiality.Expense Management: Handle expense reporting and reimbursement processes accurately and efficiently.Language Support: Facilitate communication in both German and English, including translation and interpretation as needed.Project Assistance: Support the CRO in various strategic projects, research, and data analysis.Travel Readiness: Be prepared to regularly travel with the CRO as required for business meetings and events, providing on-site support across EMEA and NA.Stakeholder Management: Build strong relationships with the current executive team to ensure harmonious working relationships and be visual to Adaptavist employees and external partners as the point of contact for Executives

What we're looking for
- Comfortable use and good knowledge of Apple Mac - Business/office software tools (Word, Excel, PowerPoint), Google sheets/docs, Trello, Slack, Skype, - Excellent planning and organisational skills - you'll be detail-orientated and thrive on delivering good results- Strong English and German communication skills - verbal and written- Comfortable working with senior stakeholders at all levels, internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders- A creative approach to problem-solving- Ability to demonstrate discretion and confidentiality at all times- Have a flexible and adaptive style of working, a positive attitude, be a team player and a good sense of humour- Ability to work well under pressure and prioritise workload proactively- Display a high degree of resilience in an environment which is constantly changing- Comfortable working on the go while travelling

#LI-BR1
At Adaptavist, we are committed to promoting a diverse and inclusive community, and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.
Check out our WORK180 pageCheck out our Flexa page
We look forward to your application!

Company benefits

Unlimited annual leave
Flexible working week
Open to compressed hours
Open to part time work for some roles
Dog friendly office
Health insurance – BUPA
Life assurance
Work from anywhere scheme
Enhanced maternity leave
Enhanced paternity leave
Adoption leave
Share options
Employee discounts
Charity donation scheme

We asked employees of Adaptavist Group how satisfied they were with flexible working, and this is what they told us

Location
97%
Employees are very happy with their working location freedom
Hours
91%
Employees are very happy with the flexibility in the hours they work
Benefits
78%
Employees are largely happy with the benefits their company offers
Work-life balance
86%
Employees feel that they can find the perfect balance of life and work
Role modelling
91%
Employees feel that flexible working is part of the culture
Autonomy
89%
Employees feel they have complete autonomy over getting their work done

Additional employee ratings
(these do not contribute to the FlexScore®)

Diversity
78%
Employees feel that the diversity is good and there are continued efforts to improve it
Inclusion
81%
Employees feel like the company culture is brilliantly inclusive and equitable
Culture
86%
Employees feel like it is a really great environment to work in
Mission
76%
Employees feel quite excited about the company mission
Salary
73%
Employees feel that their salary is good and matches the value they bring
Working at Adaptavist Group

Company employees

950

Gender diversity (male:female)

M 60% : F 40%

Office locations

Global offices across UK, Europe, North America and Malaysia

Hiring Countries

Australia
Bosnia and Herzegovina
Canada
Croatia
Estonia
Germany
Greece
Malaysia
Netherlands
South Africa
Spain
Türkiye
Ukraine
United Kingdom
United States