Executive Personal Assistant

Job Description

When it comes to putting people first, we're number 1.

The number 1 Top Employer in South Africa.
Certified by the Top Employer Institute 2026.

Role Purpose/Business Unit:

The Executive Personal Assistant (PA) provides high-level administrative and organizational support to two Managing Executives, ensuring the smooth coordination of their professional responsibilities and enabling them to focus on strategic priorities. This role acts as a trusted partner, managing complex schedules, communications, and confidential information with discretion and efficiency.

Your responsibilities will include:

1. Administrative Support

• Real-time email management and prioritisation
• ME’s message management and telephone screening
• Guest reception
• Manage and facilitate the ME’s calendar to arrange appointments, meetings and conferences
• Prepare, review, proofread and edit documents prepared for the MEs signature
• Ensure that the ME’s are well prepared for meetings
• Devise and maintain office management systems, including data management and filing
• Administrative support during meetings in terms of accurate minute taking
• Document compilation and/or consolidation in line with various submission requirements
• Provide administrative support for the completion of documentation.
• Draft and complete reports that may require input from all departments and is presented to the Executive
• Provide assistance and support to the ME’s Direct Reports

2. Budget and Expense Management

• Assist the MEs with budget OPEX and CAPEX budget administration for their cost centre
• Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
• Expenditure to be reconciled in accordance with source and reference data
• Process expense reports
• Budget transfers

3. Travel Management

• Manage all travel for local and international trips
• Prepare the ME’s itinerary for all trips
• Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex

4. Event Management

• Event management for all functions hosted by the ME’s office for their cost centre
• Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. Project Management
• Carry out specific projects and related research
• Work with project teams
• Project coordination on demand

5. Staff Wellbeing & Health and Safety

• Wellbeing of staff, ensure working environment is conducive to the pressures of Finance Department

The ideal candidate for this role will have:

• Matric is essential.
• 2 – 3 Years relevant experience.
• Relevant Secretarial certificate / Diploma advantageous
• Project management qualification advantageous

• Minimum of 2 -3 years secretarial experience which includes:
  
  • a minimum of 2-3 years’ experience as an Executive PA
  • a minimum of 2-3 years working in a (BU) related environment
  • Project management experience

Job Knowledge:

• Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
• Knowledge of office management (essential)
• Knowledge of Operations/Telecommunications environment (advantageous)
• Financial administration experience
• Knowledge of SAP EVO (advantageous)
• Project management and project coordination

Job-Related Skills:

• Excellent administration skills
• Excellent organisational skills
• Excellent oral and written communication and ability to communicate on all levels
• Excellent interpersonal skills
• Ability to pay attention to detail
• Ability to maintain confidentiality at all times
• Ability to work under pressure and meet tight deadlines
• Ability to work independently
• Results-oriented and self-motivated
• Forward thinking and proactive
• Ability to execute multiple activities simultaneously
• Ability to problem solve and handle conflict situations
• Ability to work closely with CTO and CIO’s Office and their respective support structures.

We make an impact by offering:

• Enticing incentive programs and competitive benefit packages
• Retirement funds, risk benefits, and medical aid benefits
• Cell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companies

Closing date for Applications: 04 February 2026.

The base location for this role is Midrand, Vodacom Campus.

The company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organisational culture that recognises, appreciates, and values diversity & inclusion.