Back office Administrator

Job Description

Join Us

At Vodafone, we’re not just shaping the future of connectivity for our customers – we’re shaping the future for everyone who joins our team. When you work with us, you’re part of a global mission to connect people, solve complex challenges, and create a sustainable and more inclusive world. If you want to grow your career whilst finding the perfect balance between work and life, Vodafone offers the opportunities to help you belong and make a real impact.

What you’ll do

Role purpose:
Supports the technical operations management team, responsible for the end-to-end operational back-office support requirements relating to the coordination and alignment of multi-faceted subject matter experts' collaboration requirements and effective communication, including administrative support (record keeping, record maintenance and database administration) and operational financial support requirements (placement and receipting of purchase orders).

Who you are

Key Accountabilities:

• Co-ordinate the timely placement and receipting of purchase orders and to ensure regular reporting of network equipment ordered and provide end-to-end administrative support on purchase order requests in conjunction with the respective suppliers and business units within technical operations.
• Create the respective projects in the Management System and to track approval on all projects. Retrieve and process all new order requests from the Management System and maintain the system details.

• Oversee, co-ordinate and manage the process of receipting invoices in line with finance processes and ensure that all outstanding supplier payments are processed timeously.
• Maintain order registers and track each PO until fully receipted, compile regular reports from SAP/EVO on all orders placed and deliveries outstanding.
• Compile regular departmental reports as required and assist with the distribution of budget reports for the TowerCo Technical Operations business units.
• Continuously improve and develop processes to ensure effective order management practices.
• Maintain & coordinate operational activities and manage section deliverables.

Core competencies, knowledge, and experience:

- Strong interpersonal skills with excellent verbal and written communication, able to manage internal and external team coordination.
- Numerical reasoning with analytical thinking and strategic insight, proficient in problem solving, able to navigate through difficult business challenges. Preferably project accounting or purchasing management experience.
- Strong report writing skills with advanced understanding of MS Office (Word, Excel and Power Point) essential.

Must have technical/ professional qualifications:

- Matric essential.

• Minimum 3-5 years of business experience in a financial administration role within a technical environment, with extensive SAP/EVO working knowledge,
• Strong working knowledge of business operations and accounting concepts, work experience in an accounting, financial, purchasing or project management role
advantageous

Not a perfect fit?

Worried that you don’t meet all the desired criteria exactly? At Vodafone we are passionate about empowering people and creating a workplace where everyone can thrive, whatever their personal or professional background. If you’re excited about this role but your experience doesn’t align exactly with every part of the job description, we encourage you to still apply as you may be the right candidate for this role or another opportunity.

What's in it for you

Who we are

We are a leading international Telco, serving millions of customers. At Vodafone, we believe that connectivity is a force for good. If we use it for the things that really matter, it can improve people's lives and the world around us. Through our technology we empower people, connecting everyone regardless of who they are or where they live and we protect the planet, whilst helping our customers do the same.

Belonging at Vodafone isn't a concept; it's lived, breathed, and cultivated through everything we do. You'll be part of a global and diverse community, with many different minds, abilities, backgrounds and cultures. ;We're committed to increase diversity, ensure equal representation, and make Vodafone a place everyone feels safe, valued and included.

If you require any reasonable adjustments or have an accessibility request as part of your recruitment journey, for example, extended time or breaks in between online assessments, please refer to https://careers.vodafone.com/application-adjustments/ for guidance.

Together we can.