Management Assistant

Job Description

Company Description

Vattenfall is a European energy company with approximately 21 000 employees. For more than 100 years we have electrified industries, supplied energy to people’s homes and modernised our way of living through innovation and cooperation. We are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.

Job Description

As a dynamic and motivated Management Assistant (MA), you will be working closely with Heads of the different functions.

You will organise and take responsibility for scheduling, prioritising, and effectively managing the needs of the Directors and Heads of the different business functions including Strategy and Asset Management, assisting in the coordination of processes and people, and ensure that our leaders have exactly what they need to optimally fulfil their role.

As an important member of the team, you’ll make decisions and provide advice based on your familiarity with the business and what your function needs. You will manage priorities while arranging and coordinating business trips, scheduling meetings, keeping an eye on timing and costs, supporting wider teams where needed and effortlessly keep up with the fast pace of the functional teams. You will also lead and work with other colleagues on projects and initiatives required by the business, typically around business improvement.

As the functional MA, you will also have oversight of the invoicing process carried out by the functions.

Truly smart, team-oriented people will comprise the teams that surround you. MAs actively participate in office life, are proactive, flexible and willing to help fellow team members, and collaborate across functions.

Key Responsibilities / Duties

• Provide varied administrative support to help your Director/Heads Of be as efficient & effective as possible
• Provide diary management.
• Arrange and facilitate meetings, ensuring all parties can attend and that rooms are available
• Prepare presentations and materials for meetings with customers, partners and other internal and external stakeholders
• Prepare documents for external and internal communications
• Prepare internal and external reporting packs for our business, deals and projects
• Event planning and organisation with stakeholders
• Support teams with specific projects that are deemed priorities for the department when needed, helping to increase efficiency and drive productivity
• Support onboarding coordination and induction plans for new starters
• Document management and control
• Support Director with and work with other Management Assistants on raising and processing purchase orders, invoice approvals and processing and general financial management, using SAP and DocuSign

Knowledge and Skills

• You have outstanding communication and teaming skills and are always competent and professional in dealing with clients and co-workers
• You would describe yourself as a coordination and improvisation talent, and you have an integrative personality and good conflict resolution skills
• Strong motivation, flexibility, and commitment are as much a part of your character as absolute trustworthiness, discretion, and responsibility
• You are proficient in MS Office programs, especially Outlook and PowerPoint
• Excellent written and communication language skills

Qualifications

Relevant experience as a team administrator or similar

Additional Information

Our offer
Good remuneration, a challenging and international work environment, and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues. We offer attractive employment conditions and opportunities for personal and professional development.

More Information
We welcome your application in English, no later than 19/08/2025. We kindly request that you do not send applications by any means other than via our website as we cannot guarantee that we will be able to process applications that are not made via our website.

For more information about the recruitment process you are welcome to contact our recruiter Adam Hammond via adam.hammond@vattenfall.com

Commitment to Diversity

Vattenfall is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and succeed on merit. We offer a range of family friendly, inclusive employment policies, flexible working arrangements, staff engagement forums and services to support all our employees.

We are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.

We look forward to receiving your application!