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Vable • Germany

Personal Assistant to CEO

Employment type:  Part time

Remote-first

A little flex time

Apply now

Job Description

Contract Type: Part-time, permanent, approx 30 hours per week, subject to a 3 month probation

Location: Münster, NRW, Germany.

Salary: We have benchmarked a salary in the region of €40k-€50k (reduced pro rata for part time), dependant upon experience

The Role

We are looking for an experienced Personal Assistant to provide support (personal and business) to the CEO of a global software business (vable.com).

We are a profitable SaaS business servicing the needs of international law firms and government departments, mostly in the USA and UK. We’re on a mission to help our clients become as efficient as possible when it comes to managing huge volumes of information - so that lawyers and business leaders can stay on top of the news that matters, and as a result make faster and better decisions.

To be successful you need to be fluent in English and German, have several years as a personal assistant as well as financial experience. You will also need to have meticulous attention to detail, and excellent communication and time management skills. You also love solving problems and are always looking for ways to improve efficiency.

Requirements

Key responsibilities will include, but are not limited to:

  • Managing all admin matters (personal and business)
  • Calendar, email inbox and file management.
  • Booking travel
  • Ad hoc projects
  • Bank reconciliations
  • Producing monthly management reports
  • Managing Accounts Payable and Accounts Receivables
  • Liaising with tax advisors and authorities and ensuring timely filings

We would love to hear from you if you have the criteria below:

  • Minimum of 2 years of experience as a Personal Assistant
  • Minimum 2 years experience in financial / bookkeeping roles
  • Proficiency in cloud based financial software and tools
  • Proficiency in cloud based communication, project management and collaboration tools (eg slack, monday.com and gmail, google docs)
  • Excellent analytical and problem-solving skills
  • High level of integrity and ability to deal with sensitive information
  • Meticulous attention to detail
  • Strong organisational and time management skills, with the ability to manage multiple priorities and meet deadlines
  • Excellent communication and interpersonal skills
  • High degree of initiative, reliability and flexibility
  • Fluency in English and German at a business level; other language skills are beneficial

Benefits

✅Why work for us?

  • We offer a competitive salary and remote working
  • We encourage constant learning
  • We encourage creativity and appreciate new ideas. We embrace people who have different opinions, perspectives and personalities and concentrate on the cultural add
  • You will receive a MacBook, and other required technical equipment when you join
  • 30 days of paid leave a year (reduced pro rata for working part time)

❌Why it may not be for you.

  • We operate in a fast paced environment, juggling many balls at the same time. If you don’t like a bit of chaos then this role may not be for you.
  • The role is quite generalist and you will be expected to do areas that you perhaps don’t like or feel is not your job. If this isn’t you, best not apply.
  • Everyone has the opportunity to query, ask questions, have new ideas and we will give you our opinion. We operate on continuous feedback and recognition. This isn’t for everyone and if this makes you uncomfortable or it’s not your thing, probably not a good fit for either of us.
  • We have set behaviours and values that everyone is expected to adhere to and regardless of working remotely we dress appropriately for meetings and are professional in calls.

Interview Process 💌

The interview process will consist of an initial online test and you will be asked to send in a short video of yourself. If we’re both excited to proceed, you will be invited to a zoom interview. The final interview will be an in person meeting with the CEO.

🎥 We record all of our video interviews, with your permission.

We are an equal opportunity employer. All applicants will be considered for employment regardless of race, religion, sex, sexual orientation, gender identity, national origin or disability status.

Company benefits

Open to part-time employees
Enhanced maternity leave
Work from home allowance
Teambuilding holidays
33 days annual leave including statutory days
Private healthcare
Virtual Christmas Parties
Location
96%
Employees are very happy with their working location freedom
Hours
80%
Employees are largely happy with the flexibility in the hours they work
Benefits
68%
Employees are largely happy with the benefits their company offers
Work-life balance
75%
Employees feel that they can switch off quite easily from work
Role modelling
68%
Employees feel that most people work flexibly
Autonomy
88%
Employees feel they have complete autonomy over getting their work done

Additional employee ratings
(these do not contribute to the FlexScore®)

Diversity
68%
Employees feel that the diversity is good and there are continued efforts to improve it
Inclusion
84%
Employees feel like the company culture is brilliantly inclusive and equitable
Culture
82%
Employees feel like it is a really great environment to work in
Mission
86%
Employees feel very excited about and aligned with the company mission
Salary
68%
Employees feel that their salary is good and matches the value they bring

Working at Vable

Company employees

20

Gender diversity (male:female)

30:70

Office locations

Fully Remote and Global

Hiring Countries

Australia

France

Germany

Ireland

Netherlands

Spain

United Kingdom

United States

Awards & Achievements

Emerging companies

Emerging companies

Flexa100 2024
SaaS & Software

SaaS & Software

Industry awards 2023
Saas & Dev Software

Saas & Dev Software

Industry awards 2022

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