Port Operations Admin Support | Piraeus

Job Description

Join our team as a Port Operations Admin Support playing a vital role in ensuring the smooth and efficient operation of the port agency’s office. This role requires excellent organizational, communication and multitasking skills to support the team, liaise with the manager, and handle day – to-day administrative responsibilities.

ABOUT THE JOB

1. Team Coordination and Support:
   • Maintain accurate records of team working hours, ensuring compliance with policies and reporting requirements.
   • Assist with the follow up on medical cases of passengers or crew members disembarking from vessels, including scheduling appointments, updating records, and ensuring timely communication.
   • Keep track of updates from all departments for record-keeping purposes and provide necessary information for management review, as needed.
2. Office Management:
   • Handle day -to-day office needs, including maintaining supplies, organizing files and ensuring a well -functioning workspace.
   • Receive and send packages, ensuring proper tracking and timely delivery.
   • Assist with scheduling meetings, maintaining calendars, and coordinating logistics as needed.
3. Report Generation:
   • Compile and prepare reports related to vessel performance, operational activities, or office functions for management review.
   • Ensure reports are accurate and delivered in a timely manner.
4. Invoice Billing Preparation:
   • Collect and organize data from various departments to prepare comprehensive billing packages for submission to the Billing Department.
   • Ensure all relevant documentation is accurate and complete.
5. General Administrative Tasks:
   • Respond to phone calls, emails and inquiries, providing timely and professional assistance.
   • Support the preparation of correspondence, filling and other documentation.
   • Assist in the coordination of additional tasks required to support smooth operations.
   • Provide assistance in the preparation of port call documentation if necessary, ensuring required paperwork is completed and organized in coordination with the operations team.
6. Database Management:·
   • Maintain and update databases and records related to port operations, vessels schedules, and crew documentation to ensure accurate and accessible information.
   • Organize and maintain archives for contracts, operational logs, and historical data to ensure compliance and easy retrieval when required.

ABOUT YOU

• Excellent communication skills in English language, both written and oral.
• Previous experience in administrative roles, preferably in a port agency or related industry.
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills.
• Good office administration and organizational skills with a keen eye for attention to detail.
• Knowledge of Microsoft Office programs.

ABOUT OUR OFFER

• Competitive salary and benefits as standard

• Career progression opportunities in more than 50 countries worldwide

• Develop yourself as part of a friendly, richly diverse and virtual international team

• Exceptional approach to your learning - access to free learning platforms & language lessons

TUI Musement is a leading Tours & Activities business. It combines a scalable digital platform with local service delivery, to offer excursions, activities, tickets and transfers in more than 50 countries worldwide. There are over 130,000 ‘things to do’ in all major holiday and city destinations, which are distributed through B2B partners, via the Musement and TUI websites and direct to TUI customers. We also offer services to cruise lines through Intercruises Shoreside & Port Services in ports worldwide. TUI Musement sold around 10 million excursions, tours and activities delivered by our international colleagues located around the world and is one of the major growth areas of TUI Group.

We love to see your uniqueness shine through and inspire the future of travel. If you would like to read more about what Diversity & Inclusion means to us simply visit Our DNA.

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