Payroll Superuser

Job Description

Role OVO-View

Team: Payroll

Salary banding: £32,000 - £40,000

Reporting to: Senior Payroll Manager

Sponsorship: Unfortunately we are unable to offer sponsorship for this role.

This role in 3 words: Analytical, Compliance, Attention to detail

Top 3 qualities for this role: Thorough, professional, communication

In the words of the team, you should leave your current role for this one because….

“OVO is such a great place to work! Fabulous people and great hubs across the country that drive collaboration and team working. The culture truly puts its people at the heart of everything we do. It’s a fantastic opportunity to be part of a payroll team and continue to progress the Payroll team agenda. You can also make a massive impact on OVO’s path to Plan Zero by supporting our sustainability agenda and getting involved in purpose led initiatives. I really feel that our work adds value, makes a difference and contributes to our overall mission.”

Where you’ll work:

Depending on the needs of your business area, we expect hub based people to be in the office at least once a week, and to go to OVO Connection events in-person.

You’ll be assigned to our Bristol hub for this role. Each hub has accessible spaces to park your laptop, is designed to inspire people, help them connect and bring big ideas to life.

Everyone belongs at OVO

At OVO, we are on a mission to solve one of humanity's biggest challenges, the climate crisis. And we know it takes all of us to change the world. That's why we need diverse people from all abilities, gender identities, ethnicities, ages, sexual orientations, life experiences and backgrounds to join us.

Teamworking for the planet

Everything we do here spins around Plan Zero. So, naturally, the team you’ll be joining plays a gigantic role in making that happen. Here’s how:

We need an efficiently functioning Finance team to achieve Plan Zero. This role is all about getting the basics right for a healthy functioning Finance team and also feeds into supporting the wider Procure to Pay (P2P) function.

This role in a nutshell:

This role will be a key member of the Payroll team, and will report directly to the Senior Payroll Manager. This is an essential role within the payroll team to support the Payroll team to pay our people accurately and on time.

There are many executive stakeholders and customers of the payroll team’s data and processes, including; Head of People Operations, Head of Benefits and Reward, Workday HCM Principal Architect, Workday Payroll Analyst, Senior HCM Analyst, Integrations Lead, external consultants and Tax Team.

You will lead and project manage the deployment of payroll changes to the Workday tenant. You will define test plans, create scripts and execute all levels of testing from user acceptance testing to regression tests. You will develop process documentation detailing implemented changes and provide training to the Payroll, People and Reward teams when required.

Your key outcomes will be:

• Deployment of payroll changes to the Workday tenant inline with compliance with statutory legislation, the Joint Agreement and OVO terms and conditions. Deployment activities include: Routine patch updates, scheduled projects and all Jira tickets going into production tenant through the Workday Finance Jira Board.
• Testing of absence plans, time tracking, reporting that all feed into the Workday Payroll module.
• Scope of testing includes test plan, scripts and execution of unit, end to end, parallel run, smoke and regression test phases.
• Liaising with key stakeholders to ensure all touch points are covered.
• Create, validate and upload test data via EIB.
• Produce payroll output files to include validated and analysed results.
• Document/update payroll processes and guides inline with new Workday configuration.
• Train and provide guidance on best practices regarding payroll processing, being the first line support to the payroll team.
• Review and refine payroll process mapping, suggesting and implementing improvement to increase accuracy and efficiency.
• Report and analysis queries post deployment. Support and implement fixes in a timely manner.
• Supervising test staff during project phases as required.
• Support the payroll team with the end to end payroll which includes but is not limited to:
• Ensure payroll variations are all up to date to include additions, deductions and any variable pay issues that arise.
• Collate and process all overtime hours.
• Assist with the monthly pension and workplace benefits processes.
• Resolve payroll queries within the SLAs set.

You’ll be a successful Payroll Superuser here at OVO if you…

• Are able to showcase strong payroll experience.
• Have comprehensive knowledge of payroll legislation.
• Are able to design and implement key processes.
• Have proven testing experience.
• Are comfortable working in a rapidly changing environment and are comfortable proposing, justifying, initiating and implementing change.
• Are a strong team player, recognising the needs of all stakeholders and ensuring outcomes maximise value and impact across the enterprise.
• Have the ability to problem solve complex issues, by using your experience and analytical skills.
• Are diligent, with a preference for attention to detail, and are willing to investigate at depth to resolve problems.
• Have excellent communication skills in order to explain complex issues to your key stakeholders and train the relevant departments.
• Are able to mentor less experienced team members and lead by example in both technical and non-technical aspects of the job.

Let’s talk about what’s in it for you

We’ll pay you between £32,000 and £40,000, depending on your specific skills and experience. If your expectations are a little different, have a chat with us!

We keep our pay ranges broad on purpose to give us, and you, flexibility to match your experience to our zero carbon mission.

You’ll be eligible for an on-target bonus of 15%. We have one OVO bonus plan that focuses on the collective performance of our people to deliver our Plan Zero goal.

We also offer plenty of green benefits and progressive policies to help you feel like you belong at OVO…and there’s flex pay. We'll give you 9% Flex Pay on top of your salary – 4% of this is auto enrolled into your pension, and the remaining 5% is yours to do what you like with. You can use this to buy from our extensive range of flexible benefits, including our green benefits which we've put at the heart of our offering, add to your pension or even take it as cash.

Here’s a taster of what’s on offer:

For starters, you’ll get 34 days of holiday (including bank holidays).

For your health
With benefits like a healthcare cash plan or private medical insurance depending on your career level, critical illness cover, life assurance, health assessments, and more

For your wellbeing
With gym membership, travel insurance, workplace ISA, will writing services, dental insurance, and more

For your lifestyle
With extra holiday buying, discount dining, home & tech loans, and supporting your favourite charities with give-as-you-earn donations

For your home
Get up to £400 towards any OVO Energy plan, plus great discounts on solar, smart thermostats and EV chargers

For your commute
Nab a great deal on ultra-low emission car leasing, plus our cycle to work scheme and public transport season ticket loans

Want to hear about our full range of flexible benefits and progressive people policies? Our People Team can tell you everything you need to know.

For your Belonging

To find better ways to support our people, we need to listen to each other’s experiences and find ways to build a truly inclusive and diverse workplace. As part of this, we have 8 Belonging Networks at OVO. Led by our people, for our people - so when you join OVO, you can play a part - big or small - with any of the Networks. It's up to you.

Oh, and one last thing...

We’d be thrilled if you tick off all our boxes, yet we also believe it’s just as important we tick off all of yours. And if you think you have most of what we’re looking for but not every single thing, go ahead and hit apply. We’d still love to hear from you!

If you have any additional requirements, there’s a space to let us know on the application form; we want to make the process as easy and comfortable for you as possible..